Ontario Region Strategic Planning Meeting - June 4, 2022 - Rocky Crest
Present: J. Purdie, C. L’Estrange, J. Chow, T. Yantsis, A. Stone, P. Tsuji, D. Kamaldin, R. Kaura, T, Zaharapoulos, B. Brawley
Regrets: None
The meeting was called to order at 9:14 a.m.
1. Opening remarks
Director acknowledged land usage. The Regional Office Manager’s Report will be given by Marcia about 10:45 am.
2. Approval of the Agenda
The Agenda was approved. Consensus
3. Disclosure of pecuniary interests
No disclosures of pecuniary interests.
4. Approval of the Minutes
The Minutes were approved. Consensus
Analysis of previous Minutes Action: Bylaw
5. Tracking Report
Explanation that the Tracking Report is used to update action items from previous meetings. Once an action item is marked completed, it is bolded and listed at the bottom of the Tracking Report and will appear in the tracking Report at the next meeting and will be removed for the next meeting.
MOTION that Director to follow up before September 17, 2022, with Stuart and if unable to contact then Mohsen should be contacted and if unable to contact than Rachit would be the third choice.
Moved: Tom Yantsis
Seconded: Tom Zaharopoulos Carried
Young Professionals Liaison to follow up with Yvonne Action: Kaura
Allocated Official Language issue to Jeremy at the May 12, 2022 meeting to develop a policy. A new Bylaw was completed so policy no longer required.
6. Treasurer’s report - Yantsis
Treasurer gave an update on our financial position in his Treasurer’s report. The budget is for a calendar year and hospitality is already factored into the budget. We had a discussion about ORE Swag
MOTION to accept the Treasurers report.
Moved: Chris L’Estrange
Seconded: Anthony Stone Carried
Secretary to Update the ORE Contact List Action: Tsuji
Director to follow up with the BOD about the Labour Day and Pride Parade budget ` Action: Purdie
Director to get information on the Ontario Federation of Labour Action: Purdie
7. Regional Office Manager’s report - Kredenster
The Office Manager will always be invited to the ORE meetings. The hot issue is the mandatory Vaccination Policy grievance and the associated Individual grievances. Individual grievances were based on religious and Infringement of privacy Rights with the government presenting boiler plate denials for religious reasons. New grievances put in abeyance until the Policy grievance is resolved.
Maeve Sullivan went on leave unexpectedly so other ERO’s needed to help cover her work load. Marcia is also involved with ERO work which is permitted in Ontario but not the NCR region because of specific wording in the legislation. There are plans to get a Term ERO in the long term. Marcia met with the Training Chair to discuss training and the ERO’s.
Marcia made a suggestion to work on Succession Planning from an Operational perspective.
8. ORE Committees
a) Training Committee
Discussion whether to have hybrid or in-person format for basic steward training and labour school.
MOTION to have in person for basic and labour school training until a hybrid format is developed.
Moved: Tom Zaharopoulos
Seconded: Tom Yantsis Carried
Discussion whether there were minutes for the Training Committee meetings and whether there should be minutes for the Training Committee.
Former secretary to forward Training minutes to the current Chair of the Training Committee Action: L’Estrange
MOTION to have all the ORE Committees take minutes and/or report orally to the ORE.
Moved: Paul Tsuji
Seconded: Anthony Stone Carried
There were no other updates for any of the other ORE Committees
9. Regional Council
Discussion whether needs to have a kid friendly location for work life balance. Discussion about the feedback the ORE receives about the previous ORE
Director to put delegate feedback on the Google Drive once he receives it from Heather.
Action: Purdie
Discussion whether to have a bare bones hospitality. There was some concern about someone drinking excessively and whether Smart Serve was needed. Discussion that delegates were expected to have a separate dinner and that hospitality was to be finger food platters only.
Hospitality Chair to reach out to the appropriate persons with a questionnaire for hospitality planning and send results to Heather. Action: Stone
Need to make a decision for the 2024 ORC. We need a location which can support the 99 delegates and the 11 ORE. We considered the J.W. Marriott (Lake Rouseau), Blue Mountain (Collingwood) and the Fern Resort. The prices presented are only valid for a short period of time.
MOTION to make the decision between two locations other than the Fern Resort.
Moved: Tom Yantsis
Seconded: John Purdie Carried
MOTION to have the 2024 ORC at the Blue Mountain Resort.
Moved: Tom Zaharopoulos
Seconded: John Purdie Carried
Secretary to send Fedora and CC Stephanie Frechette the passed resolutions and request the BLPC vet the Strike Fund resolution. Action: Tsuji
10. Steward Council
A request was made to see a current copy of the contract for the OSC. Receptions need to be booked for a three hour window. Generally, if there are over 25 people then we need to use their facilities
OSC Chair to find out the hours for the reception at the OSC.
Action: Zaharopoulos
MOTION to have the hours of 8:00 – 11:00 for the reception on Friday and no hospitality suite.
Moved: Bridget Brawley
Seconded: Anthony Stone Carried
MOTION to have reception on Saturday.
Moved John Purdie
Seconded: Chris L’Estrange Defeated
MOTION to have formal Regional hospitality 8:00 – 11:00 on Saturday night.
Moved: Anthony Stone
Seconded: Tom Yantsis Carried
11. Director’s report
The interim C.O.O. for PIPSC’s is Simon Ferrand. The Director commented that the new Board of Directors is operating effectively.
12. New business
a) PIPSC AGM
Discussion whether to have a Caucus and whether ORE should hold a hospitality suite at the PIPSC AGM. The Ontario delegates should be voting based on region instead of sub-group.
MOTION to have a caucus at the PIPSC’s AGM
Moved: John Purdie
Seconded: Anthony Stone Carried
MOTION to not have a hospitality event for the Ontario Region at the PIPSC AGM
Moved: Anthony Stone
Seconded: Bridget Brawley
AMENDED MOTION to not have a hospitality event for the Ontario Region on nights PIPSC’s holds a hospitality event
Moved: Chris L’Estrange
Seconded: Tom Yantsis
AMENDMENT TO AMENDED MOTION: Ontario to host a hospitality suite on Thursday or Friday if PIPSC does not hold a hospitality suite those two nights
Moved: Bridget Brawley
Seconded: Judy Chow Amendment Carried
MOTION: Ontario to host a hospitality suite on Thursday or Friday if PIPSC does not hold a hospitality suite those two nights Defeated
b) Delegate Allotment
MOTION to allocate the delegate seats for the PIPSC AGM using the current formula.
Moved: John Purdie
Seconded: Bridget Brawley
AMENDED MOTION to amend the current formula to allocate the delegate seats for the PIPSC AGM.
Moved: Judy Chow
Seconded: Chris L’Estrange Amendment Failed
I do not have any notation in my notes to indicate that we ever voted on the original motion to allocate the delegate seats for the PIPSC AGM using the current formula.
Branch Liaison, ASAP, to notify branches the number of delegate seats. Branch presidents to communicate the information back to the Branch liaison who needs to forward the complete delegate list to PIPSC. Action: Chow
ORE Clothing orders to be submitted to Treasurer by June 30, 2022. Action: ALL
MOTION that ORE sponsor up to three observers to the 2022 PIPSC AGM and refund the branch up to $500 for each observer with the condition that the observers attend the AGM meeting on Friday and Saturday.
Moved: Chris L’Estrange
Seconded: Judy Chow Carried
C) ORE Vacancy
The Director brought forward two names for consideration of the vacant ORE position. The ORE discussed the merits of both Tina MacDonald and Jennifer Stones
MOTION to appoint Tina MacDonald for the balance of Jeremy’s term.
Moved: John Purdie
Seconded: Tom Yantsis Carried
Director to communicate to the branch presidents of the resignation of Jeremy and appointment of Tina MacDonald pursuant to Bylaw. Action: Purdie
Treasurer to purchase Swag for OSC up to $30 per person.
Action: Yantsis
ORE to send Swag ideas for the ORC to the Treasurer by June 30, 2022. Action: ALL
d) Social Media Liaison
Anthony Stone agreed to assume the position with the stipulation that when he is on vacation he may not be able to access social media.
Branch Liaison to provide Social Media Liaison with admin access.
Action: Chow
e) Christmas Dinner
An attempt will be made to have staff at the Christmas dinner Consensus
f) Transfer of Assets
Former Hospitality Liaison to transfer cutting board to the new Hospitality Liaison. Action: L’Estrange
MOTION: there is no value to the former Secretary’s computer so no reimbursement is required
Moved: Tom Zaharopoulos
Seconded: Tom Yantsis Carried
The current Secretary stated that he does not need a new computer at this time.
Director to send contact information for Tina MacDonald for the ORE Contact list once she accepts the vacant position. Action: Purdie
13. Round table
No items
14. Next Meeting
August 13, 2022, Fern Resort