74th BC/Yukon Regional Council - June 1-2, 2018

74^th BC/Yukon Regional Council

DATE: January 11, 2018

TO: BC/Yukon Branch Presidents and Vice-Presidents

BC/Yukon Regional Executive

FROM: Robert K. MacDonald, B.A, MRM

Director, BC/Yukon Region

robertmacdonald@pipsc.ca

The 74^th British Columbia/Yukon Regional Council Meeting is scheduled on the afternoon of Friday, June 1^st and Saturday, June 2^nd , 2018 at the Hilton Whistler Resort and Spa, Whistler, BC.

Delegate Allotment

Branch Presidents should begin to identify their delegates immediately. The delegate numbers are as follows:

*The Regional Director is not part of the delegate count.

Branch Presidents, please provide the name(s) of your delegate(s) and alternate(s) no later than Friday, April 6, 2018 to Patricia Fung at pfung@pipsc.ca . Delegates will be contacted with details for registration, travel and accommodations. Please note that full participation and attendance in the scheduled meetings is required or expenses may not be covered.

Observers are welcome, but all associated expenses must be covered by the sponsoring Branch. To ensure sufficient space and seating, names of observers are required by Friday, April 6, 2018.

The meeting materials will be available for review in an online virtual binder. Notification will be sent to delegates when the binder is posted, anticipated in early May.

Draft Agenda

On Thursday, May 31, 2018, the Regional Executive will meet during the day.

On Friday, June 1, 2018, a Branch President meeting will be held from 9:00 am to noon.

The Regional Council will commence at 2:00 pm on Friday, June 1, 2018.

The Regional Council dinner will take place on the evening of Friday, June 1, 2018.

On Saturday, June 2, 2018, the Regional Council will continue from 9:00 am to 5:00 pm and will include breakfast and lunch for the delegates.

Branch Reports, Committee Reports and Resolutions

Please note, Branch reports, Committee reports and resolutions to be included in the virtual binder are due by Friday, April 13^th. In order for documents to be translated and included in the virtual binder, please respect this due date for materials.

Should you have any questions, please do not hesitate to contact me at 236 888.8739, through the Vancouver office at 1.800.663.0485 or at robertmacdonald@pipsc.ca .

Branch President Meeting

Please send any agenda items to robertmacdonald@pipsc.ca by Friday, April 27, 2018.

Nominations for Regional Executive

As this is a non-election year, no nominations are required.

BC/Yukon Election Activities Policy

The PIPSC election rules as noted in the National Election Elections Activities states: “If the notice of meeting does not specify whether or not election/campaigning activity will be allowed, it will be interpreted as though it is not allowed.”

It is the intent of the BC/Yukon Regional Executive that candidates for elected positions within PIPSC have a clear understanding of where and to what extent campaign activities may be conducted during BC/Yukon Region events and that all candidates have the same opportunities and limitation in campaigning at events.

Accordingly, the PIPSC National Elections Activities policy will apply at the BC/Yukon Region 2018 Regional Council and Steward Council, subject to the following provisions:

1. No campaigning is permitted in the event meeting rooms including rooms or areas used for meals. Campaigning will be permitted in foyers, hallways, and other public areas.
2. No campaign literature or other campaign materials (ie: buttons, balloons, signs, posters, etc) will be permitted in the event meeting room. A table will be provided outside the main meeting room for campaign materials to be displayed and will be available for all candidates. Each candidate will be allowed to put out one item (ie: brochures, pins, etc).
3. Campaign buttons/pins are to be removed before entering event meeting rooms.
4. No banners, posters, pictures, or other displays will be permitted either in the event meeting room or in the foyers, hallways and other public areas.
5. There will be no opportunities provided for candidates to address the members at the event during the course of the event.
6. No candidate will be permitted to host a hospitality room at the event location during the course of the event.
7. The BC/Yukon Region logo or a similar likeness is not permitted on any campaign materials.

Campaigning of any type at any other BC/Yukon events under the mandate of the Region and Regional Executive will not be permitted (Basic Steward Training, etc.)

Candidates found violating either the PIPSC National Elections Activities policy or the above provisions will required to cease any campaigning for the remainder of the event, and will be referred to the National Elections Committee for further action. This policy will be enforced by the BC/Yukon Regional Executive.