Atlantic Regional Executive Meeting Minutes
Delta Prince Edward, Charlottetown, PE, May 25, 2017
CHAIRPERSON: Kimberley Skanes
EXECUTIVE: Michael Basque
Emmanuel Costain
Barry Gerus
Cathy Hebert
Sue Harris
Carolyn Hynes
Scott McConaghy
Mike Pauley
Gerry Saunders
Phil Wilson
STAFF: Catherine Pinks, Recording Secretary
1. Welcome and Introductions
Kimberley called the meeting to order at 8:35 am and welcomed participants to Charlottetown.
Cathy Hebert facilitated an entertaining icebreaker.
2. Approval of Agenda
The following items were added to the agenda.
- New Business a). Swag for the Steward Council and AGM
Motion #1 Phil moved and Manny seconded that the Agenda be approved as presented.
CARRIED
3. Approval of Minutes of March 25, 2017
An error was noted on Page 4, Action Item for Kim – speak no Speak.
Motion #2 Michael moved and Cathy seconded that the minutes be approved as amended.
CARRIED
4. Action Item Review
Kim led the Executive through a review of the Action Items for the March 25, 2017, meeting.
Action Items
Generated by the Atlantic Regional Executive
From the March 25, 2017, Meeting
Delta St. John’s, St. John’s, NL
|
# |
Action |
Item/Completion Deadline |
Completed/Progress |
BF |
|
1 |
Mike |
BF OSH Cheat Sheet to March meeting. |
ONGOING |
BF May |
|
2 |
Kim |
Make a request to the President’s office for a two-day meeting in September in St. Andrews. |
DONE |
|
|
3 |
Scott |
Advise Catherine of the date of the May Works Event. |
DONE |
|
|
4 |
Scott/Mike |
Get a photo of the check for the May Works event being presented and send to Catherine for the Atlantic Newsletter. |
DONE |
|
|
5 |
Kim |
Obtain approval to add a Presidents’ meeting to the Friday morning of the 2017 Steward Council and provide approval to Catherine. |
ONGOING |
|
|
6 |
Catherine |
Once approval to add a Presidents’ meeting to the 2017 Steward Council is received, make the necessary arrangements. |
ONGOING |
|
|
7 |
Cathy H. |
Facilitate Ice Breaker at May meeting. |
DONE |
|
|
8 |
Catherine |
When sending newsletter to informatics and web postings cc: Barry Gerus so he can confirm when it goes out. |
NOTED |
|
|
9 |
Kim |
Follow up regarding the issue with Gerry not being selected for the PRQC National Committee as he was the region’s recommendation. |
ONGOING |
|
|
10 |
Kim |
Speak with Jim MacMillan regarding lack of Atlantic Representation on the Elections Committee |
DONE |
|
|
12 |
Catherine |
Follow up on the 100th Anniversary Survey that was sent out by HQ as some Executive did not recall receiving it. |
DONE |
|
|
13 |
Executive |
Collect pictures and stories from their respective constituent bodies and submit to Carolyn for PIPSC’s 100th Anniversary. |
ONGOING |
|
|
14 |
Executive |
CLC Conference – send recommendations for attendance to Kim. Verify member’s availability and include rationale. Send by Tuesday, March 28. |
DONE |
|
|
15 |
Kim |
Send information on the CLC Conference to Mike P. so he can distribute it to his Group Presidents. |
DONE |
|
|
16. |
Catherine |
The Executive would like to know the number of PIPSC Phoenix Cases in Atlantic. |
DONE |
|
|
17. |
Catherine/Phil |
Verify what we are required to submit for the Atlantic Regional Executive’s Annual Allotment. |
DONE |
|
|
18. |
Catherine/Executive |
Send spreadsheet of data on members who responded to the AYAC call for interest. Executive reach out to these youths. |
DONE |
|
|
19. |
Kim |
Ask Debi Daviau if she would meet with the AYAC on Thursday afternoon briefly. |
DONE |
|
|
20. |
Catherine |
Prepare an agenda for the AYAC. |
DONE |
|
|
21 |
Catherine/Kim |
Prepare and send a letter of congratulations and welcome to the AYAC and include details on the first meeting. Send letter to those not selected and those who did not provide rationale and invite them to remain as friends. |
DONE |
|
|
22 |
Catherine/Kim |
Prepare a request for Authorization for the AYAC meeting. |
DONE |
|
|
23 |
Catherine |
Issue a call to Presidents for agenda items. |
DONE |
|
|
24 |
Catherine |
Draft agenda for the Presidents meeting. |
DONE |
|
|
25 |
Catherine |
Review the Atlantic Branches to see if they are meeting their requirements. BF September. |
DONE |
BF September |
|
26 |
Manny |
Review and present the Resolution Workout at the ARC. |
DONE |
|
|
27 |
Michael |
Get $50, $30 and $20 Canadian Tire Gift Cards for May ARC Hospitality. |
DONE |
|
|
28 |
Kim |
Get Purity Candy for May ARC Hospitality Prizes – Best Team, Worst Team, Best Team Name – 5 bags per prize. |
DONE |
|
|
29 |
Kim/Catherine |
Check with staff to arrange site inspections for Debi in May. Thursday in Halifax and Friday in Charlottetown. |
DONE |
|
|
30 |
Executive |
Solicit nominations for Executive of the Year. |
DONE |
|
|
31 |
Catherine |
Send reminder to the Executive regarding agenda and travel for ARC. |
DONE |
|
|
32 |
Catherine |
Remove Elections Committee from Regional Executive and ARC Agenda. |
DONE |
|
|
33 |
Catherine |
Request copies of the newly revised DTA pocket guide for ARC and Steward Council |
DONE |
|
|
34 |
Scott |
Atlantic By-Law 6.2.1 prepare a notice of amendment for ARC delegates so we can vote on the change at the ARC. Send wording to Catherine. |
DONE |
|
|
35 |
Catherine |
Check with Fundy for a price on the chargers with the Atlantic Logo. If not cheaper order from the E-store. $1250.00 |
DONE |
|
|
36 |
Executive |
Bring suggestions for Steward Gifts for Steward Council to May meeting. |
DONE |
|
|
37 |
Phil |
Adjust Executive Budget to include an additional $1,500 for Steward Council gifts. |
DONE |
|
|
38 |
Mike |
Check with Marion to see if she can contribute any details for Pat’s Life Membership application. |
DONE |
|
|
39 |
Kim/Catherine |
Prepare application for Pat’s Life membership award. |
ONGOING |
|
In reference to Action Item 9 – Gerry advised that it was referred to the Board and Debi Daviau has assigned it to Steve Hindle for followup.
ACTION: Kim to follow up with Steve Hindle on the issue with Gerry not being selected for the PRQC National Committee as he was the region’s recommendation.
In reference to Action Item 14 – Kim reported that three of the four names sent in did attend. PIPSC delegate who attended the CLC convention have been asked to send in a report on their observations to the Board. Kim indicated that the convention was an opportunity to make valuable connections with other labour organizations; 178 Resolutions, grouped by subject went to the floor. The purpose of the convention is to give the CLC their lobby direction for the upcoming year.
Kim reported that she made note of a few ideas that we may wish to use at our AGM and Councils – seating is selected in advance; microphones are labeled pro and con. At future conventions PIPSC could set up a booth as other organization had done this.
Phil mentioned that surrounding the National Day of Morning in April the Metro (Halifax Paper) ran ads from a number of local unions and PIPSC didn’t participate.
ACTION: Catherine and Kim arrange site inspections for Debi in conjunction with Steward Council.
ACTION: Catherine inquire annually following the ARC as to the status of Branches in Atlantic to determine if they are good standing.
5. Calendar of Events
Kim led the Executive through a review of the region’s calendar of events noting that all events for 2018 are now approved and booked also we have tentative bookings for Steward Council to 2021. Kim noted that in regard to the Branch and Provincial Group President’s meeting in conjunction with Steward Council she will bring it up for discussion at the President’s meeting tomorrow.
Kim reported our request for a two day meeting in St. Andrews went to the President and then the Executive Committee. The response was it was approved and that it would account for two of our six meetings and any extra expenses would be the responsibility of the Executive. It was decided that we would have a get together on Friday evening and stick with a one day meeting.
ACTION: Catherine to send an email regarding the September Executive meeting regarding travel plans.
6. Atlantic Regional Council Review
Kim led the Executive through a review of the 74th ARC packages and determined assignment of responsibilities for the meeting and events.
7. New Business
a). Swag Stewards Council and AGM: Kim suggested we look at something combining the Atlantic Logo with the Canada 150 Logo.
For Steward Council it was decided we would look at a Golf Shirt – Male and Female Styles – with the Atlantic Crest on the left chest and the Canada 150 on the right arm. It was decided we would go with a black or a red shirt.
Motion #3 Phil moved and Gerry seconded that the region will purchase golf shirts with the Atlantic and Canada 150 logos for Steward Council.
CARRIED
ACTION: Kim and Catherine to source and order shirts for Steward Council.
For the AGM the Executive decided to source a pullover sweat shirt without a hood, light weight and no band at the bottom of the shirt. Color Black with same logo placement as Steward Council.
Motion #4 Carolyn moved and Michael seconded that the region will purchase sweat shirts with the Atlantic and Canada 150 logos for the AGM.
CARRIED
ACTION: Kim and Catherine to source and order shirts for the AGM.
8. Resolution Workout
The Executive reviewed the ARC exercise “Resolution Workout” and determined and assigned the various challenges that would be added to the exercise.
9. Atlantic Regional Director’s Report
Kim referred the Executive to her report contained in the ARC binder.
10. Training Committee Chairperson’s Report
Manny referred the Executive to his report contained in the ARC binder and apologized for not completing a Training and Education Committee report. He stated that the Regional Training School was overall a success. It was noted that there were some time management concerns with the sessions and it has been decided to go back to the previous configuration of having the two day course first and the one day on the Saturday. The Training Committee held an extra meeting in April where they worked on the PIPSC training revamp.
Scott mentioned that his branch held a Lunch and Learn event with 28 participants in attendance. Manny indicated that the St. John`s branch is holding a Lunch and Learn as well. The DND branch held and Lunch and Learn without requesting authorization so their subsequent request for funds was denied.
11. Atlantic Manager`s Report
Paul`s report was found in the 74th ARC Binder.
12. Regional Executive Finances
Phil referred the Executive to the 74th ARC package. He reported that on April 24th the regional allotment was received. As we have been advised we are not paying for the CLC delegates from Atlantic we have extra funds in the account.
13. Atlantic Regional Director`s Report
Kim referred the Executive to her report contained in the 74th ARC handbook. She added that the Board held a meeting May 12-13. They used electronic voting at the meeting. They spent three hours approving the agenda and eight hours in closed session. Discussion ensued on the merit of electronic voting. The next Board is June 16-17, 2017.
14. Atlantic Youth Advisory Committee
Kim reported that the five of the six committee members are currently holding their inaugural meeting.
15. National Committee Reports
Kim referred the Executive to the By-Laws and Policy and ITSP reports contained in the meeting package.
16. Round Table/Adjournment
Following a round table the meeting was adjourned.
NOTE: Should you wish to view copies of reports presented at this meeting, please direct your request to cpinks@pipsc.ca.