SIMCOE-GREY BRANCH EXECUTIVE COMMITTEE MEETING - November 30, 2021

Position

Name

Present / Absent

President 

Mike Doll

Present

Vice-President 

Sabrina Labbé 

Absent

Treasurer 

Grant Heryet

Present

Social Media Coordinator 

Mike Doll

Recording Secretary 

Randy Harvey

Present

Member at Large

Jacqui Bonneville

Absent 

Member at Large

Neil MacKay 

Absent

Member at Large

Shannon Maxted

Absent

Member at Large

Robert Pike

Present

Member at Large

Lawrence Persaud

Present

Member at Large

Manny Dhindsa

Present

Serial

Topic

1.

Welcoming Remarks.

President welcomed all to the meeting and thanked everyone for their continued participation on the Executive Committee (EC). He recapped the current situation with respect to the in-person AGM – today was to have been the in-person AGM for 2021 but based on feedback from the membership the decision was made to not hold the in-person AGM. As well, Branch and sub-branch elections will not be held virtually but will be put off until the next in-person AGM to be held Apr 2022. Manny Dhindsa, Robert Pike and Lawrence Persaud all introduced as observers. All agreed to appointment as Members at Large until elections are held at the AGM.

2.

OLD BUSINESS. 

a.

Steward Recruitment. AFS Sub-branch is in good shape with 4 stewards. CS sub-group requires more stewards with just one trained steward and one steward awaiting training. Mike is actively seeking to recruit more through personal discussions with all CS members.

b.

Financial Update. A financial update was provided by Grant. Since the last EC meeting, the only thing that has changed with the Branch finances is the accrual of more interest. The only major expense for 2021 will be the donation to the Legacy Fund. Grant also provided details about the proposed 2022 budget of which the major expenses will be related to the in-person AGM. Grant will submit a detailed budget report and 2022 budget to PIPSC as per requirements. Mike motioned to accept the financial report and proposed 2022 budget. Grant 2^nd. All in favour.

c.

AGM. No in-person AGM for 2021 – decision based on feedback from membership. 2022 AGM to be held 12 Apr 2022 at Liberty North, Barrie. 2022 AGM will include Branch and sub-branch elections. Motion to accept by Mike. 2^nd by Robert Pike.

d.

PSGB By-Laws. There is a requirement to vote on amendments to the Branch By-Laws in order for them to properly come into effect. A vote will be held at the 2022 AGM. Mike will send the By-Laws and proposed amendments to the membership in advance of the AGM.

3.

NEW BUSINESS

a.

Letter to Membership. Mike will draft a letter to be sent to the membership. The intent of the letter is to ensure all members have awareness of the current situation with respect to plans for an AGM, the need for elections, etc. Mike will send his draft to the EC for review prior to sending out.

b.

Branch Newsletter. The idea of a Branch Newsletter as proposed by Sabrina was discussed. It was felt that there would be sufficient content for a quarterly newsletter and that there would be value in communicating with the membership via this format. A target timeframe for an initial newsletter would be following the AGM.

4.

Around the Table. No items from around the table. 

5.

Closing / Next Meeting.  President thanked all for their participation. Minutes will be drafted and circulated for review. Motion to adjourn meeting by Grant Heryet and 2^nd by Mike Doll.