PIPSC – AU-CO-PG Executive MEETING #3
Friday Feb. 8, 2019
9:00 am – 4pm
Marriott – Salon Kent
Meeting Minutes
Participants:
President – Peter Gabriel
Vice-President – James Bright
Secretary – Andree Doucet
Treasurer – Jason Huang
Atlantic Regional Representative – David Chu
NCR Regional Representative – Vania Tsang
Prairie/NWT Regional Representative – Linda Howes
Member-at-Large – Sidney MacInnis
Member-at-Large – Philip Wang
Member-at-Large – Olivia Leung
Guests:
Anita Blais representing BC/Yukon
Tommy Georgas representing Ontario
Cara Ryan – PIPSC Negotiator
Regrets: Emily Beckerman - Ontario Regional Representative
Yannick – Quebec Regional Representative
Angela Cowie – BC/Yukon Regional Representative
Announcements– Peter Gabriel
Emily sent her regrets due to work commitments (operational requirements). Lalita Jeethan, Toronto Sub-Group President was scheduled to attend to represent Ontario but she fell ill and was then replaced by Tommy Georgias
Angela sent her regrets due to personal reasons and was replaced by the South Victoria Island Sub-Group Vice President, Anita Blais
Yannick sent his regrets due to his attendance at Advanced Steward Training
Agenda Approval
Move to approve the agenda – Peter
Seconded by Sydney
Carried – Unanimous
Minutes Approval
Motion to approve the minutes - Andree
Seconded by Peter
Carried – Unanimous
Action Items
ACTION ITEMS from Nov Meeting – SUIVIS de la reunion de nov.
Share equality statement
Responsable
Andree
Status/État
Completed
ACTION ITEMS from Nov Meeting – SUIVIS de la reunion de nov.
Sub-group Chair to remind Sub-group Presidents to update their By-laws
Responsable
James
Status/État
In progress
ACTION ITEMS from Nov Meeting – SUIVIS de la reunion de nov.
Call Letter to be sent for AV Group AGM delegates
Responsable
James
Status/État
Completed
ACTION ITEMS from Nov Meeting – SUIVIS de la reunion de nov.
Chair of Mindfulness committee to contact PIPSC Pension and Benefits Officer to look into dates or information sharing meeting
Responsable
Phil
Status/État
Completed
ACTION ITEMS from Nov Meeting – SUIVIS de la reunion de nov.
AV AGM Chair to confirm dates and location for AGM with Natalie Belanger at PIPSC HQ
Responsable
James
Status/État
Completed
Equality Statement read by Sydney
President’s Report
Membership presentation – PIPSC provided the membership count for 2019
AV Group membership 5,399
PIPSC has decreed that membership lists not to be distributed due to them having been used improperly in the past. The lists will be strictly controlled by Group Presidents. If Executives or Sub-Group presidents need to contact their members, they should contact Peter and he will ensure that messages are conveyed appropriately.
Two complaints were made against a member of the Executive. A decision with regards to the complaints was taken by PIPSC Executives in accordance with the Dispute Resolution Disciplinary Policy. There will be no further discussion with regards to the matter.
Understand that there are sometimes work commitments that prevent us from attending meetings. If this becomes a regular pattern however, members need to consider whether they have the time to commit to this Executive. In order to have representation from all our regions, we have started to invite alternates.
Halifax Sub-Group was disbanded. A go-forward strategy is being planned for Halifax which will include a delegation going there and doing some outreach (What can PIPSC do for you) events to try and engage the members. Once that has been done, we may want to start discussing trying to get a new Sub-Group
Groups Presidents have come to an informal agreement and they are going to push TBS to try and get a new collective agreement before the summer recess (June)
Financial Report
Victoria Meeting is planned for Saturday April 13th – Every member is entitled to 2 nights hotel and 3 days of per diem paid by PIPSC
Bargaining Team members will travel earlier in order to provide Bargaining Updates to the Vancouver, Nanaimo and Victoria members
Andree has been providing updates to members whenever she is travelling for work. Has done Victoria, Vancouver, Saskatoon and Winnipeg in the past year, at no cost to the Institute. She will be travelling to Whitehorse for a conference and will take advantage of the opportunity to meet with the 7 AV Group members who are located in the Territory.
Motion to approve the finance report – Jason
Seconded by James
Carried - Unanimous
Sub-group Report – James
Halifax issue – had to dissolve the group but will look at developing it again in the future after a cooling off period.
All sub-groups eager to have bargaining updates. Bargaining team travelled to Montreal before Christmas to provide the Montreal Sub-group with an update.
There seems to be some missing information about sub-group executives. If anyone has information about those individuals, please relay the information to James so that he can more easily get in touch with those sub-groups.
We need to make some in-roads with Alberta. Engage our members and get them excited about the union.
Regional Reports:
BC-Yukon Regional Report – Anita
Fairly quiet at the Sub-Group level due to the Christmas season. As a result of last minute change in attendance, did not get an update from Angela
Want to plan a couple of events.
Want to try and engage the members who work on the base. Difficult to get them to come out to events.
Angela to attend the Nanaimo Sub-Group AGM in March. She will be their Key Note Speaker.
Signed up a new Steward
Prairie – NWT Report – Linda Howes
Information pamphlet was designed by the Winnipeg sub-group so that members can associate events with the union.
Gave away 75 tickets to the Winter Wonderland – personally. Met members in locations that she did not even know existed.
RCMP coming into the fold so working to provide them some information.
Dealing with a lot of Steward calls since she is the first Steward for her organization.
Ontario Regional Report – Tommy Georgas
Bargaining Event in Toronto very successful. Better attendance than expected and positive comments. They want another bargaining update after our next bargaining session
Sub-Group – First Year so they are going to be organizing an AGM soon
Very rigid application process for becoming a Steward in Ontario – Steward school
Atlantic Region – David Chu
No events in Halifax due to disbanding of the sub-group and timing to get approvals from the Executive to get funding for an event.
NCR Region – Vania
Steward mini-event for handing out the Steward hoodies. Many stewards came to get their sweaters and say hi to some of the Executive
Movie night being planned
Family Event will be planned for early summer, perhaps another BBQ
Communications Committee – Vania
Reports were submitted to Peter by everyone. They will be put into a nice format and shared as a newsletter.
Youth Committee – James
Nil Report
By-laws Committee – Peter
If people have any changes they want to the by-laws, they have to be submitted by March 1st.
PIPSC AGM Committee
Location and dates not determined yet.
AV group will be allowed 27 delegates this year
AV AGM – James
Venue booked – Hilton and date determined – June 22nd
March 1st deadline for registration for AGM
Action Item: Determine a procedure for selecting AV Group AGM delegates when certain regions do not have as many applicants as they have allocated spots.
Professionalism Committee (Peter)
Survey was emailed to members regarding their accreditation. Good responses which were shared with Bargaining Team
Collective Bargaining Committee – Peter
Bargaining session with TBS on February 5-7 that was preceded by a Bargaining Team meeting on February 4th to solidify the monetary proposal.
Pay proposal was shared and other non-monetary items were discussed
Signed off on a few items
Next session to be held April 1-3
Mindfulness Committee – Philip
Wants to have 2 sessions:
Panel with members who have gone through the LTD process to be able to speak about their experience. Presided by President or delegate.
Invited guest – to speak on the topic. Jennifer Carr (has been working on EWSP)
Propose $XXXfor each of the sessions – to make arrangements for the room rental
Sessions to be held in May
Action item – Philip to put together a proposal for the events. (Who, where, when etc)
Group events Committee – Olivia
Group mixer
Christmas event at the Gainsbourg
Want to promote the new logo – share the logo electronically with all the Sub-Groups
Presentation by Erik Gagne – Harassment vs Violence in the Workplace
Victoria Executive Meeting:
Friday is a travel day so members are free to do what they want when they arrive. Saturday morning is the Executive meeting and the afternoon is a team building activity (TBD). Team supper on Saturday night. Members are allowed to bring a family member or friend, if they have someone travelling with them.
Olivia to send out an email asking people to vote for a choice of Team Activity. Majority will decide. Will also include information and request about activities that people may want to do on their own time (not part of team building), such as an Escape Room, Fishing or Whale watching.
Round Table:
Winnipeg Strike – 100 year anniversary. Linda would like some funds to do an activity. Will submit a proposal to Jason.
Vania to look into a Family movie event over the March Break (on a Sunday afternoon). Will submit a proposal to Jason.
Toronto requesting a new Bargaining Update in the coming months, perhaps April or May.
Atlantic Region would like some Bargaining updates soon, before the next Bargaining Session, March timeframe.
Possible event to encourage our stewards - Steward Conference – costed out for all 60 or so stewards would be approximately $XXX. May want to tag it on to another event, such as NCR Steward Council. Will need to start exploring themes and topics – should be AV specific.
Action Item – Peter to look into planning the Steward Conference.
Motion to adjourn – Sidney
Seconded by Anita
Carried - Unanimous