PIPSC
Annual General Meeting (AGM)
of the
PIPSC DND NCR Sub-group
Lac Leamy Hilton
Date: 11 April 2018
In Attendance:
David Young - Chairman. NR Group Sub Group Coordinator
Glen Schjerning - President NR Group & Past NR Sub Group Exec
Sherry Oake - Past NR Sub Group President
Jenn Carr - Past NR Sub Group President
Karim Baamar - Past NR Sub Group Exec
Quentin Qiu - Past NR Sub Group Exec
James Kuang - Past NR Sub Group Exec
Lynn Mayes - Past NR Sub Group Exec
Rebecca Mardell - Past NR Sub Group Exec
John Eng - Past NR Sub Group Exec
James Huang - Past NR Sub Group Exec
Sharaf Abdulkader
Ross Allan
Alauddin Al-Azad
John Cooper
Chuck Doma
Memphis Don
Angelo Guglielmo
Tarjinder Kainth
Jemal Khelil
Abdel Hassan
Mike Houser
Ken Langille
Shilei Liu
Jack Logan
Kim Mailhot
Martin MacKinnon
Chris McLean
Howie Morris
Riad Nahhas
Hasan Naqvi
Edison H. Nascimento
Harris Nielsen
Tri Nguyen
Shaunn Pickering
Xiangxio Qiu
Randy M Randhawa
Derek Sims
Olga Sims
Kevser Taymaz
Hong Tin Tiv
Jim Vo
Echo Xu
Opening Procedures
The Chairman, David Young opened the meeting at 18:30.
Personal Introduction.
David welcomed all to the 2018 Inaugural AGM of the PIPSC DND NCR NR Sub-Group.
David introduced the members present who had been recent past NR Sub Group Executive Members from both the past PIPSC DND NCR NR Sub-Group and the past PIPSC DND LSTL NR Sub-Group. David reviewed the results of two referendums on the proposed merger. The referendums were held in 2017 to vote on merging the two Sub-Groups. The past PIPSC DND NCR NR Sub-Group had voted 92 to 7 in favour of merging. The past PIPSC DND LSTL NR Sub-Group had voted 124 to 5 in favour of supporting. David reported that a joint committee had been established in early 2018 to plan and hold this inaugural AGM. This evolution was done using the same process used with the 2017 Inaugural AGM for the merger of the two DND NCR Branches as a template, with some changes made to address lessons learned during that exercise, and keeping at all times in line with the PIPSC generic Constitution and Bylaws for Sub-Groups.
Background
At the 1 Dec 2017 NR Executive Meeting, it was passed that the NR Group Executive recommend to the EC the merger of the PIPSC DND LSTL NR Sub Group and the PIPSC DND NCR NR Sub Group with the following recommendations:
In Early Feb 2018, the PIPSC EC approved:
a. Both Sub Group Executives maintain separate executives until an AGM for the merger of the two Sub Groups can be held;
b. Both Executives provide 2 members each to join Glen Schjerning (NR Group President) as a Planning Committee for the first AGM to be held within 3 months of the EC`s approval;
c. At the first AGM, elections for the new executive be held as described in the model constitution; and
d. Once Merged, the Sub Group follows the PIPSC model constitution for Sub Groups.
At the 1 Dec 2017 NR Executive Meeting, it was also noted that the new merged Sub Group will likely sub-divide in the future, once DND staff have settled into new locations.
Approval of Agenda
A generic agenda was posted on the PIPSC web page. A slightly edited agenda was provided to all attendees prior to the AGM. Elections and results would take place prior to Guest Speaker presentations. This had been agreed to by the merger planning committee. There was no discussion on the update agenda. Glen Schjerning motioned to approve the Agenda as disted to the attendees. This was seconded by Hong Tin Tiv. The motion was approved.
Review of Last AGM Minutes/Adoption of minutes
This was not included in the agenda. There were no minutes of the previous AGM as this was an inaugural AGM. This process was skipped.
Review of Sub Group Constitution & Bylaws
David noted that the new SG would start out using the PIPSC generic Constitution and Bylaws as directed by the PIPSC EC.
Financial Report
John Eng, the past Treasurer of the past PIPSC DND NCR NR Sub Group presented a Financial Statement with Proposed Budget for both 2018 and 2019. The Financial statement aspects included the initial funds which were the funds transferred from the two past NR Sub Group, plus the 2018 allotment which was known. The budgets for 2018 and 2019 were a very generic guideline with limited line items. These were discussed. John Cooper motioned that we accept the Financial Statement with Proposed Budget for both 2018 and 2019 as presented. Hong Tin Tiv seconded this motion. The motion passed.
Sub-Group Presidents Report
This was not included in the agenda, as there was not yet a Sub Group President.
Elections
The elections committee was led by David Young, an NR Group Executive member and the NR Group Sub-Group Coordinator.
The elections results were as follows:
Glen Schjerning was elected to a 1 year term as President.
John Eng was acclaimed to a 2 year term as Vice President.
Karim Baamar was acclaimed to a 1 year term as Secretary.
Branislav Gojkovic was acclaimed to a 2 year term as Treasurer.
Angelo Guglielmo was acclaimed to a 1 year term as a Member at Large.
James Kuang was acclaimed to a 1 year term as a Member at Large.
Rebecca Mardell was acclaimed to a 1 year term as a Member at Large.
Hassan Naqvi was acclaimed to a 2 year term as a Member at Large.
Harris Neilson was acclaimed to a 2 year term as a Member at Large.
Sherry Oake was acclaimed to a 2 year term as a Member at Large.
Hong Tin Tiv was acclaimed to a 1 year term as a Member at Large.
The length of term were determined by coin flip, in order to conform the generic PIPSC SG Constitution which states that at an Inaugural AGM, half the member will get 2 year terms and the others 1 year terms.
Guest Speakers
Jennifer Carr spoke on EWSP. Our new President, Glen Schjerning, spoke briefly on Collective Bargaining and the future plans for our new NR Sub Group. Both speeches were well received by the AGM.
New Business
No new business was brought forward.
Adjournment
Angelo Guglielmo motioned and Hong Tim Tiv seconded that the AGM for the Sub-Group be adjourned. A vote was conducted by show of hands. The motion was carried unanimously. David thanked all for participating. The AGM was adjourned at 20:00h.