GTA Branch Planning Meeting, June 4, 2018
Stan Buday
Alice Da Silva
Stephan Moushian
Nuşin Brown (Secretary)
Kuini Chuen
Andrea Agh
Roy Philip
Yu Gao
Brian Quigg
Absent: Yvonne Snaddon, Chris Ouslis, Scott Thompson
Opening: Welcome by Stan Buday at 6:03 pm.
Agenda was approved. Motion made by Alice, seconded by Stephan.
January minutes were approved Motion by Andrea, seconded by Roy.
Parks and Rec has a new template to request park space. Rennie Park was reserved for Aug 19th
Review of planning meeting minutes 2017 (includes budget review): $XXX was spent on the 2017 AGM. Lunch and Learn events were funded by the Better Together Budget
Opening Balance $XXX
2017 Allocation $XXX
Interest $XXX
Expenses
2017 Branch AGM $XXX
Executive meetings $XXX (4 meetings)
Networking Events $XXX (Summer Social) + $XXX (HC meet and greet) + $XXX
(Mid-January Social)
Branch Picnic $XXX (net amount spent after getting $XXX fund contribution from Environment Branch, total was $XXX)
Info sessions $XXX (The Sunnybrook info session was $XXX which was reimbursed by PIPSC in the amount of $XXX)
Office Supplies $XXX
Steward Appreciation $XXX
Promotional Items $XXX (not needed last year as there were a lot left over from before)
Closing Balance $XXX
Review of branch calendar from 2017:
Summer social was planned for July 5th but took place on July 11th.
Picnic was on July 23rd.
Exec meeting was held October 10th.
Steward appreciation dinner was on Nov 7th.
Retirement seminar did not happen.
Christmas social was moved to January 18th.
Executive meeting was held January 24th
Lunch and Learns did not happen at 25 St Clair because of bargaining.
Branch priorities: Priorities from last year were reviewed. New priorities are:
- Phoenix
- EWSP sessions - should be organized by the Branch
- Bargaining process
- Contracting out
- Rands
Branch calendar 2018:
Meet and Greet October CFIA – Late June
Summer Social: July 4 Alice DaSilva to Organize
Ad Hoc conference calls to organize picnic, mid-July and early August
Annual Picnic: Sunday August 19th
Labour Day Parade September 3, All to attend if possible
Exec Meeting – Late September
OSFI Lunch n Learn – Late September/October
Steward Appreciation Dinner, Wednesday October 24th
Lunch & Learn for 4900 Yonge
Retirement sessions (offered by RPI)
Executive Meeting – December 4th
Sick Leave info sessions (EWSP) - December
Networking social – January 17, 2019 (Post holiday winter blues)
Exec Meeting – early February
Lunch and Learn – Downsview, general bargaining
AGM – March 27, 2019
Officer roles and responsibilities:
Secretary Nuşin Brown
Treasurer Roy Philip
Communications Officer Stephan Moushian
Membership Officer Yvonne Snaddon
Action Items:
Stephan to get new mailing list from PIPSC for the GTA Branch.
Stephan to update contact information of all executive members
Stephan to update contact information on PIPSC website.
Stephan to manage new email list and distribute portions to each executive member.
All executive members to delete their old members lists upon receipt of new email lists.
Budget planning 2018:
$XXX for networking events
$XXX for picnic
$XXX for lunch n learns
$XXX for steward appreciation
$XXX for exec meetings
$XXX for retirement seminar
$XXX for AGM
$XXX for office supplies
$XXX for promotional items
Motion for proposed budget made by Roy, seconded by Andrea. Motion carried.
New Business: Organize different activities like bowling or going to a sporting event.
Round Table: No items were brought forward
Adjournment: Meeting adjourned at 8:25 pm. Next meeting will be held in September.