The Ontario Regional Executive have selected the Crowne Plaza Niagara Falls - Fallsview for the 74th Ontario Region Council meeting taking place on Friday April 20, 2018 and Saturday April 21, 2018. The location details are:
5685 Falls Avenue
Niagara Falls, Ontario
Tel: (905) 374-4447
https://www.niagarafallscrowneplazahotel.com
The Regional Council is the governing body of the Region. It shall direct programs and activities within the region, review the disbursement of regional funds, consider any matter brought before it by branches, and submit proposals and recommendations to Institute national bodies.
DELEGATE ASSIGNMENT PROCESS
As per our By-Laws, the delegate count is one (1) per one hundred (100) members in the Region, plus (11) delegate seats assigned to the Regional Executive members. Branches are responsible for the selection of their Branch delegates. Once your Branch has confirmed your delegate status, please register online (a link is included on the next page) by end of day Friday March 9, 2018. Registration requests will not be accepted by telephone or by email.
DELEGATE ALLOTMENT
Branch Presidents should begin to identify their delegates immediately. The delegate numbers have been posted on the virtual binder.
ALTERNATES
In the event that a delegate cannot attend the meeting, alternates shall be appointed by the respective Branch. If an alternate is not appointed, the seat shall remain vacant.
OBSERVERS
Observers are welcome, but no expenses, including the Regional Council lunch, will be paid. Observers can be sponsored by a Branch or self-funded. If the observer is sponsored by a Branch and requires hotel accommodation, the Branch will be billed by the Institute. To ensure sufficient space and seating arrangements, names of all observers are required by Friday, March 9, 2018. Observers may be called upon to become delegates if vacancies become available. Observers are responsible for booking their own travel and accommodation.
The Council will be one and a half (1.5) days, starting on Friday at 1:00 p.m. with registration starting at 12:00 p.m. The Council will continue on Saturday at 9:00 a.m. and will conclude at 4:00 p.m. No scheduled events will take place on Saturday evening.
Detailed information about the agenda will be posted to the virtual binder prior to Council.
Guest rooms will be reserved through the Toronto office after you have registered on-line and your delegate status has been confirmed in writing from this office. Confirmation letters will be sent out beginning the week of March 12, 2018. In the event of a requirement to cancel, you MUST inform me of your change of plans. If staff can not be reached in a timely manner – 24 hours before the event, then YOU are responsible for the cancellation, and if you have not done so, you may be billed for the hotel costs directly.
Please review the “Draft Schedule of Events” below before completing your on-line registration form.
Tuesday, April 17, 2018
p.m. – travel for Training Committee members
Wednesday, April 18, 2018
1:00 – 5:00 Training Committee Meeting
p.m. - travel for remaining Regional Executive
Thursday, April 19, 2018
a.m./p.m. - travel for Branch Presidents and for those members who cannot arrive at the meeting by 1:00 p.m. Friday April 20, 2018
9:00 – 5:00 Regional Executive Meeting
Friday, April 20, 2018
a.m. - travel for those members who can arrive at the meeting by 1:00 p.m.
9:00 – 12:00 - Branch President Meeting
12:00 – 1:00 - Lunch and registration (delegate will claim per diem for lunch)
1:00 – 5:00 - Regional Council Meeting
6:10 – 6:45 - Council Reception
6:45 – 8:30 - Dinner
8:30 – 11:00 - Hospitality hosted by the Ontario Regional Executive
Saturday, April 21, 2018
- breakfast – delegates will claim per diem
9:00 – 4:00 - Regional Council Meeting (includes lunch for delegates)
- travel for some delegates
Sunday, April 22, 2018
- breakfast – delegates will claim per diem
- travel for remaining delegates
REGISTRATION FORM
The online registration form should be completed by Monday, March 9, 2018. Please complete your registration form by the deadline to ensure that we have sufficient guest rooms and meeting space reserved for all participants. After March 15, 2018, all guest rooms unaccounted for will be returned to the hotel and it may not be possible to accommodate late requests, as the Region will not overbook rooms. If the on-line registration is not completed by the deadline, the reservation will not be made. Telephone registration will not be accepted.
CONSTITUTION & BY-LAW CHANGES
Any proposed changes to the Ontario Region Constitution & Bylaws must be submitted to the Toronto office at least four (4) weeks prior to the date of the meeting or no later than Friday March 23, 2018.
RESOLUTIONS
Resolutions (if applicable) should be typed and emailed to me in “Word” format at hkohli@pipsc.ca or faxed to (416) 487-7268 or (800) 281-7280 by Friday March 23, 2018, to ensure there is enough time for translation and posting to the virtual binder on the PIPSC website.
Resolutions will be dealt with in the order in which they are received at the PIPSC Toronto office, followed by resolutions from the floor.
NOMINATIONS FOR REGIONAL EXECUTIVE
Nominations are being accepted for five (5) – two (2) year positions, to be elected at the Council meeting. A nomination form can be submitted in advance to the Elections Committee (information has been posted on the virtual binder) or at the Council meeting on April 20 or 21, prior to the elections.
If you have any questions or concerns, please do not hesitate to contact me by email or phone.
Best regards,
Heather Kohli
Office Administrator
PIPSC Toronto Office
(416) 487-1114 / 1-800-668-3943, Ext. 7727
Email: hkohli@pipsc.ca