1. 1

President’s Welcome and call to order

Adel expressed thankfulness that we are 11 executive members in the Sub-group as he knows of other groups that struggle to get executive representation.  He welcomed Kostyantyn to the executive as the newest member.

Info

Nil

2. 2

Agenda

Moved by RP, Seconded by JW. New items were added and the order adjusted so as to pass the quick decision early.  Motion approved.

Info

Nil

3. 3

Elections for 2017

The election committee was selected: TM & LB.

Results attached.  TM to provide updated list by e-mail.

TM & LB

19 Jan 2017

4. 4

Claim from D Hudson for taxi to AGM

Moved AI, 2^nd TM.  Discussion ensued that expenses were requested at the last minute and stewards can claim up to 25$. RS mentioned that he will produce new rules on advance notice for future requests. Motion approved to reimburse 18$ to D Hudson.

RS

20 Jan 2017

PIPSC NCR calendars

After discussion that these would be good promotional tools and good to engage with members, as part of our outreach efforts.  It was moved by AI and 2^nd by NC that we order 75 calendars.  Motion approved.

NC to order 75 calendars for distribution in various sectors

10 Feb 2017

Planning Session for Sub-Committees

AI asked that executive members identify areas they would like to lead and work on.  RP added that by creating these sub-committees, we will be able to share the workload, involve members outside the executive and follow-up on key files.  Subjects such as Health & Safety, Vertical Communications, Promotion, engagement & outreach, Phoenix issues, Youth Network, Policy Framework reviews, HR classification and development, RP1 oversight & outsourcing, event planning and Lunch & Learns.  RP volunteered to develop a table with the sub-committee names and members to be circulated, validated and presented at the next meeting for approval.

RP to develop compilation of sub-committees

Next executive meeting

7. 8

Phoenix Issues & Legal Action.

Due to lack of time, this item was pushed to the forward agenda.

NC to add to agenda next meeting

Next executive meeting

OAA Issue Ryerson U

Due to lack of time, this item was pushed to the forward agenda.

NC to add to agenda next meeting

Next executive meeting

Review Survey at the 2016 Annual General Meeting (AGM).

NC summarized the main items coming out of the surveys issued at the AGM of which 50% of the attendance filled out.  The food and conduct of AGM was good to excellent.  Areas for improvement were on communications, use of social media and engaging the youth.  Subjects for Lunch & Learn were suggested such as: RP1, TSPS, NR roles & responsibilities, Transition to retirement, Technical subjects.  

Info

Nil

LMCC Update

NC provided a quick update to say that Phoenix and outsourcing was discussed at the last national LMCC.

Info

Nil

11. 10

Professional Development Training

Due to lack of time, this item was pushed to the forward agenda.

NC to add to agenda next meeting

Next executive meeting

Collective Bargaining Update

Due to lack of time, this item was pushed to the forward agenda.

NC to add to agenda next meeting

Next executive meeting

Roundtable

• The use of teleconferencing was appreciated
• TM, as outgoing treasurer, mentioned that new signature cards will need to be made for the President, Vice-President and treasurer.  TM also mentioned that PIPSC requires 3 things before providing the sub-group with its annual funding:
  • Minutes to the 2016 AGM;
  • Election results; and
  • Treasurer’s report

All

TM to work with RS to send these to PIPSC

Nil

End Feb 2017

14. 11

Adjournment

The meeting was adjourned at 1:30 p.m. and next meeting to be pre-set by NC.

Info

Nil