Montreal CP Subgroup- AGM Notice- June 18, 2025

2025 AGM

Montreal CP Subgroup

NOTICE OF ANNUAL GENERAL MEETING

DATE:             Wednesday, June 18^th, 2025

TIME:               5:00 PM

LOCATION:      Place Bonaventure

800 de la Gauchetière Street West,

South-West Portal, 7th floor, suite 7300, Room A-703

Montréal QC H5A 1L6

ANNUAL GENERAL MEETING

The 2025 Annual General Meeting (“AGM”) will take place on June 18^th at 5:00 PM and will be followed by a dinner for the participating members at a place within walking distance to be announced at the AGM. No member will be admitted to the dinner without previously having attended the AGM.

As places for dinner are limited, please RSVP as soon as possible or no later than June 6^th, 2025, by email to your executive at cpmontreal@pipsc.ca.

You will find the Agenda, the Notice of Election and the Call for Applications for the available positions on the Executive a little further down.

The provisional Minutes of the 2024 AGM will be sent out to participating members before the AGM.

To expedite the process at the AGM, we encourage you to review the documents before the meeting.

Your CP Montreal Subgroup Executive

AGENDA

1. Opening and amendment of the Agenda
2. Roll call (introduction of Sub-Group executive members and guests)
3. Approval of the Agenda
4. Adoption of the 2024 AGM Minutes – Isabelle Gagné
5. President's Report – Yanick Poulin
6. Presentation of the 2024 Annual Financial Report – Englead Antoine
7. Adoption of the 2025 Budget – Englead Antoine
8. Elections and Report from the Election President – Yanick Poulin
9. Presentation of the new executive

10. Varia

11. Closing of the meeting

NOTICE OF ELECTION

CALL FOR APPLICATIONS

Pursuant to Sections 4 and 7 of the Montreal CP Sub-Group Bylaws, be advised that the following positions of the Montreal CP Sub-Group Executive will be filled by election at the 2025 Annual General Meeting on June 18^th, 2025:

• Vice-President
• Secretary
• 3 Active members positions

In order to expedite proceedings during the AGM, nominations must be submitted in writing (a simple email) by 5:00 PM on June 17^th, 2025.

Each nomination must be made by a member in good standing and seconded by another member in good standing.

Written nominations must be sent to Yanick Poulin, President of the Election Committee, at yanickpoulin@pipsc.ca.

Members whose nominations have been submitted in writing and who cannot make it to the 2025 AGM must advise the Election Committee in writing of their interest in the position for which they were nominated and provide the following information:

• your name
• the position for which you are applying
• the names of two Montreal CP Sub-Group members supporting your nomination
• a short presentation of yourself and motivations (not mandatory)

Note: In this Call for Applications, the masculine generic is used without discrimination to facilitate reading.