PIPSC Internal Terms of Reference,
Consultation Team for Public Works Government Services Canada
Preamble
These terms of reference define the composition and structure of the PIPSC Consultation Team for Public Works Government Services Canada (“the Team”). They are intended to clarify the internal functioning of the Team within the framework of the Institute’s Policy on Union-Management Relations.
Acronyms
PWGSC: Public Works Government Services Canada
The Department: PWGSC
Requirements
1. Composition and Structure
1.1 The Team will be composed of all stewards in PWGSC conducting consultation under the authority of the Team President.
1.2 The Team, under the authority of the Team President, will define a Team structure consisting of a National level team of 3 Sector Councils, individual Branch teams within the NCR and regional teams as required.
1.2.1 Each of these teams will serve as a conduit of information and concern to all level(s).
1.2 An effort will be made to ensure appropriate representation based on the Department’s structure.
1.3 A National Sector Council for each of the 3 largest PIPSC groups (CS, NR, AV) within the department will form the core of the National Consultation team with the addition of the Team President.
2. Positions and Appointments
2.1 President
The President will be appointed by the Institute, with the appointment reviewed at least every 2 years, taking into consideration recommendations made by the Team.
2.1.1 All members of the Team may participate in the recommendation process for the position of President.
2.2 Sector Council-Leads
There will be a Sector Council-Lead appointed by the Team President for each Sector council, taking into consideration recommendations made by the Sector Council Team.
2.3 Institute representatives at all regional or other consultation tables will be selected by the President, in consultation with the Team, and remain in that position at the behest of the President. The positions will be reviewed every 2 years, following a call for interest to all stewards in the area of selection.
2.4 PWGSC National UMCC meetings will be attended by the President (or delegate), the 3 Sector Council Leads and at least three other members selected by the Sector Council Leads to represent the regions, and at least one other NCR member.
2.5 Sector, or Region, UMCC meetings will be attended by the lead for that and at least one other steward.
2.6 Local, or Branch UMCC meetings will be attended by the local lead.
3. Budget
3.1 The President will prepare a Team budget and submit it for approval.
3.2 The President will be responsible for managing the budget as approved.
3.3 For in-person Team meetings, refer to the Institute’s Policy on Union-Management Relations (as of June 30, 2008, not more than once annually).
4. Team Communications
In accordance with the Institute’s Policy on Union-Management Relations,
4.1 Communication among Consultation Team members is necessary for the purposes of preparation for consultation, post-consultation debriefing, dissemination of information, and other team business as outlined in their approved consultation model.
4.2 It is expected that the bulk of communications between Team members will not be in person. Modern technologies (including but not limited to teleconferences, videoconferences, newsletters, web-based information, electronic discussion groups, and email) will be the primary form of Team communications.
4.3 Communication with the Staff Representative is to take place on a regular basis.
4.4 The Consultation Team will communicate to all PWGSC members on consultation activities on an ongoing basis. This is normally done electronically.
4.5 When required, the Consultation Team will provide a briefing note to the Institute’s Executive Committee.
Approved by the Working Group on Consultation Committee on May 3, 2013.