2025/03/21
Québec Region DND SH sub-group
MINUTES
(Translated from French)
In attendance: Josée Girard, Sonia Richard, Gilles Poirier, Pierre Roberge and Anne Leblond
Regrets: Julie Tremblay and Mélanie Doucet
- Welcome from the President:
Josée Girard greeted all members. She also outlined the union-management training she received in connection with understanding the collective agreement.
- Reading and adoption of the agenda:
Moved by: Anne Leblond. Seconded by: Sonia Richard.
- Reading and approval of the minutes of the meeting of January 31, 2025:
Decision: we’d like to wait for progress in implementing the measures in the agreement before inviting Mr. Éric Massé to one of our meetings.
Moved by: Anne Leblond. Seconded by: Gilles Poirier.
- Planning and target date for 2025 AGM, positions up for election and member confidentiality during voting:
- We suggest Wednesday, November 5, 2025, from 11:30 a.m. to 1:00 p.m. The 3 positions up for election are vice-president, currently held by Pierre Roberge, treasurer, currently held by Anne Lebond, and director, currently held by Julie Tremblay.
- With regard to the confidentiality of votes, in the event of a vote being necessary, AGM participants will send an e-mail to the Elections Chair with their votes. The Elections Chair will count the votes.
- We want to maintain, as far as possible, the representation of all CFBs in Québec within our sub-group.
- Finance/budget/bank account of the sub-group
- Anne Leblond informed us that we currently have $3,852.84 in the account.
- We have received all allowances and funding.
- Follow-up by posting sub-group By-laws on the PIPSC website
- Renault Guillard did not follow up/return to Josée Girard regarding the By-laws and posting.
- Josée Girard sent a reminder to Mr. Guillard, who replied that the meeting to revise the By-laws will be held on April 7 and 8.
- Follow-up on receipt of pins
- Anne Leblond received the pins last week.
- Pierre Roberge will check to see if the parcel has arrived.
- Conclusion: Valcartier did not receive the pins.
- Purpose of the pins: visibility of the SH sub-group.
- Follow-up on use of $500 received from the SH group
- We discussed and explored the various options for making effective use of the $500. Here are a few ideas discussed (not exhaustive): gift cards for the purchase of a book (professional development); coffee mugs in members’ break rooms; each CFB determines their purchases according to needs and the amount is divided pro rata among members; etc.
- Conclusion: each CFB determines its purchases according to its needs, and the amount is divided pro rata among its members. If CFB ever needs more money than the pro rata amount, a supplementary budget can be granted (using the money in the account).
- Roundtable and other businesses
Reminders/requests from Josée Girard:
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- We have members who haven’t signed their cards.
- She would like to receive a list of the issues present in our workplaces. This will enable her to liaise with our national representatives.
- She also introduced us to the various links/services available via the union’s website.
- It would be interesting to know the reasons why members leave (ref.: those who leave their jobs in the Canadian public service).
- Discussion of unpaid parental leave. It was recommended to review all of this in the collective agreement and liaise with the ERO.
- The collective agreement is available electronically. We no longer receive the paper version and can no longer order it. If we want the paper version, we have to print it.
- Anne Leblond will take her basic training as a steward.
- Pierre Roberge reviewed the presentations, in particular the audits.
- Gilles Poirier would eventually like to organize a “lunch and learn” with the members of the Valcartier SH group (engagement, disseminating information, etc.).
- Valcartier is currently faced with a lack of administrative support and is increasingly using Messenger/TEAMS to communicate with leaders/managers. Some members are uncomfortable, particularly with the more invasive aspect between private life (personal cell phone use) and professional life. A reminder of the importance and benefits of the right to disconnect.
- The SH group is currently under election (see subgroup e-mails + Facebook).
10. Planning next meeting (before the SH Group AGM, in June)
- It will be scheduled after the AGM, and the date will be targeted according to common availability. A survey will be conducted to determine availability.
11. Adjournment at 10:00 a.m.
Moved by: Gilles Poirier. Seconded by: Pierre Roberge