The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
Log in

2025/03/21

Québec Region DND SH sub-group

MINUTES

(Translated from French)

In attendance: Josée Girard, Sonia Richard, Gilles Poirier, Pierre Roberge and Anne Leblond

Regrets: Julie Tremblay and Mélanie Doucet

  1. Welcome from the President:

Josée Girard greeted all members. She also outlined the union-management training she received in connection with understanding the collective agreement.

  1. Reading and adoption of the agenda:

Moved by: Anne Leblond. Seconded by: Sonia Richard.

  1. Reading and approval of the minutes of the meeting of January 31, 2025:

Decision: we’d like to wait for progress in implementing the measures in the agreement before inviting Mr. Éric Massé to one of our meetings.

Moved by: Anne Leblond. Seconded by: Gilles Poirier.

  1. Planning and target date for 2025 AGM, positions up for election and member confidentiality during voting:
    1. We suggest Wednesday, November 5, 2025, from 11:30 a.m. to 1:00 p.m. The 3 positions up for election are vice-president, currently held by Pierre Roberge, treasurer, currently held by Anne Lebond, and director, currently held by Julie Tremblay.
    2. With regard to the confidentiality of votes, in the event of a vote being necessary, AGM participants will send an e-mail to the Elections Chair with their votes. The Elections Chair will count the votes.
    3. We want to maintain, as far as possible, the representation of all CFBs in Québec within our sub-group.
  2. Finance/budget/bank account of the sub-group
    1. Anne Leblond informed us that we currently have $3,852.84 in the account.
    2. We have received all allowances and funding.
  3. Follow-up by posting sub-group By-laws on the PIPSC website
    1. Renault Guillard did not follow up/return to Josée Girard regarding the By-laws and posting.
    2. Josée Girard sent a reminder to Mr. Guillard, who replied that the meeting to revise the By-laws will be held on April 7 and 8.
  4. Follow-up on receipt of pins
    1. Anne Leblond received the pins last week.
    2. Pierre Roberge will check to see if the parcel has arrived.
    3. Conclusion: Valcartier did not receive the pins.
    4. Purpose of the pins: visibility of the SH sub-group.
  5. Follow-up on use of $500 received from the SH group
    1. We discussed and explored the various options for making effective use of the $500. Here are a few ideas discussed (not exhaustive): gift cards for the purchase of a book (professional development); coffee mugs in members’ break rooms; each CFB determines their purchases according to needs and the amount is divided pro rata among members; etc.
    2. Conclusion: each CFB determines its purchases according to its needs, and the amount is divided pro rata among its members. If CFB ever needs more money than the pro rata amount, a supplementary budget can be granted (using the money in the account).
  6. Roundtable and other businesses

Reminders/requests from Josée Girard:

    1. We have members who haven’t signed their cards.
    2. She would like to receive a list of the issues present in our workplaces. This will enable her to liaise with our national representatives.
    3. She also introduced us to the various links/services available via the union’s website.
    4. It would be interesting to know the reasons why members leave (ref.: those who leave their jobs in the Canadian public service).
    5. Discussion of unpaid parental leave. It was recommended to review all of this in the collective agreement and liaise with the ERO.
    6. The collective agreement is available electronically. We no longer receive the paper version and can no longer order it. If we want the paper version, we have to print it.
    7. Anne Leblond will take her basic training as a steward.
    8. Pierre Roberge reviewed the presentations, in particular the audits.
    9. Gilles Poirier would eventually like to organize a “lunch and learn” with the members of the Valcartier SH group (engagement, disseminating information, etc.).
    10. Valcartier is currently faced with a lack of administrative support and is increasingly using Messenger/TEAMS to communicate with leaders/managers. Some members are uncomfortable, particularly with the more invasive aspect between private life (personal cell phone use) and professional life. A reminder of the importance and benefits of the right to disconnect.
    11. The SH group is currently under election (see subgroup e-mails + Facebook).

10. Planning next meeting (before the SH Group AGM, in June)

  1. It will be scheduled after the AGM, and the date will be targeted according to common availability. A survey will be conducted to determine availability.

11. Adjournment at 10:00 a.m.

Moved by: Gilles Poirier. Seconded by: Pierre Roberge

 

 

Published on 7 July 2025