Date : September 4, 2017
Location : Pacini restaurant, 1280 Lebourgneuf Boulevard, Québec City
Attendees
In attendance:
- Jean-Luc Bédard
- Jean-Sébastien Binette
- Omar Kali
Absent:
- Janot Alain
Agenda
- Call to order
- Opening remarks by the President
- Reading and approval of the agenda
- Approval of the minutes of the July 11, 2017 meeting
- Business arising from the July 11, 2017 minutes
- Next activity: organization of the 2017 AGM
- New business
- Date of the next Executive Committee meeting
- Adjournment
Call to order
After verifying quorum, the President called the meeting to order at 5:30 p.m.
2. Opening remarks by the President
The President welcomed everyone.
3. Reading and approval of the agenda
Omar moved that the agenda be approved as read. Jean-Sébastien seconded the motion.
4. Approval of the minutes of the July 11, 2017 meeting
Jean-Luc, seconded by Omar, moved that the minutes be approved. Carried unanimously.
5. Business arising from the July 11, 2017 minutes (Person in Charge : Jean-Sébastien)
Ref. item 5 b): Jean-Sébastien noticed that PIPSC is posting unapproved minutes for other NR Sub-Groups. He will contact Natalie Bélanger again to ask her to post the unapproved minutes of the 2016 AGM so that our members can read them before our next AGM.
Action Required by: Jean-Luc and Omar
Ref. item 5 c): Jean-Sébastien received a quote from Andrew Hale for four sleeveless vests. Since the per-vest cost is high ($135), we called on the help of Yves Cousineau, NR President. He gave us three options: 1) put in a joint order with the other Sub-Groups, 2) get a lower quote, or 3) use the same vests with the Steward logo. Jean-Luc will contact Yves to discuss the options.
Action Required by: Jean-Luc
Ref. items 5 d) and e): It was agreed that the statistics gathered at the next AGM and the surveys presented in St. John’s would be presented.
Action Required by: Jean-Sébastien
Ref. items 5 g) and h): The links to the two Facebook pages will be sent to the Executive Committee members and we will choose which one to keep. All Executive members will be given administrator rights to the page. Before sending invitations to our members, we will add links to our Group news on the PIPSC website, the ServicePlus link, and the notice of meeting for the upcoming AGM.
Action Required by: Jean-Luc and Omar
Ref. item j): The date for the next Steward training session was emailed to the Executive Committee members. If memory serves, the training will be held in November 2017 and the location is yet to be determined. The email will be redirected to all members for their information. Omar and Jean-Sébastien showed an interest in the training, but it will depend on their schedules this fall.
Action Required by: Jean-Sébastien
Ref. item l): Check with Janot as to whether he contacted PIPSC to get the list of members’ personal email addresses.
Action Required by: Jean-Luc
Ref. item m): Check whether Janot has started soliciting Rand members.
Action Required by: Jean-Luc
Ref. item 9: Réjean Michaud confirmed by email that the Québec City Branch does not have the money needed to get involved in another major activity in 2017, given that it has already organized two this year. However, he is open to an event being organized for early 2018. A new Branch Executive will be elected in October 2017. We will wait until the end of October to contact them again if it is still relevant to do so.
Action Required by: Jean-Luc and Sébastien
Ref. item 12: Check with Janot to see if he managed to get the meeting protocol guide
Action Required by: Jean-Luc
6. Next activity: organization of the 2017 AGM
Date: It was agreed that the 2017 AGM would be held on either October 24, 25 or 26 (Tuesday, Wednesday or Thursday), depending on the speaker’s availability. The AGM could take place in early November if necessary.
Room: Omar will check whether a room is available at the Estrimont office. Jean-Luc suggested using federal public service facilities, like the Citadelle or the Valcartier base, to keep costs down.
Action Required by: Omar
Speaker/activity: Omar suggested that we check the possibility of touring the Citadelle if it is chosen as the venue for the AGM.
Action Required by: Omar
Jean-Luc proposed inviting the Korean ambassador to give a talk on Korea’s geopolitical situation and the international implications. The ambassador gave a presentation on May 25 in Montréal to the Cercle québécois des affaires internationales and the Ministry of International Relations and la Francophonie.
Action Required by: Jean-Luc
Another option mentioned by Omar was inviting a financial planner. We will wait to hear what happens with the other options before looking into this one.
Jean-Sébastien suggested inviting a historian to talk about the 125th anniversary of Canada.
Action Required by: Omar
Supper/caterer: Check the cost of a caterer for the Estimauville option.
We agreed on a deadline of September 8 for the options, and September 15 for making a decision. The notice of meeting needs to be sent out by the last week of September.
7. New business
None
8. Date of the next Executive Committee meeting
No date was set for the next Executive meeting. It will be determined after the AGM, especially since there may be new members on the Executive.
9. Adjournment
The meeting adjourned at 7:50 p.m. (moved by Omar, seconded by Jean-Sébastien).