The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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2023 ANNUAL GENERAL MEETING

Quebec City IT Sub-Group

 

The Quebec City IT Sub-Group will hold its 45th Annual General Meeting (AGM) on:

 

Wednesday, April 26, 2023, at 5:00 PM

at the Quillorama Frontenac

2020 Cyrille-Duquet street, Québec, G1N 2E8

Tel.: 418-681-7726

Site: https://quillorama.com

 

Please confirm your attendance online at https://www.eventbrite.ca/e/566847515177  before April 18, 2023. A hot meal, refreshments and parking will be provided free of charge.

 

Agenda

 

4:30 pm — Welcome, Registration / Sign-in

5:00 pm — Assembly begins

 

1.  Welcome and introductions

2. Approval of the agenda

3.  President’s remarks

4.  Adoption of the 2022 AGM Minutes

5.  Treasury:  2022 Financial Statements Approval

                         Presentation of the 2024 Budget

                         Appointment of an auditor

  1. Elections:
    1. One (1) President position
    2. One (1) Secretary position
    3. One (1) Treasurer position
    4. Three (3) Director positions
  2. Meal break at 6:30 pm
  3. Conference: 
    1. IT Group bargaining
    2. Changes to the Health Care Plan (PSHCP)
  4. Miscellaneous
    1. Distribution of door prizes

10. Closing of the AGM 9:00 pm

9:00 to 11:00 pm - Bowling Night

 

2023 Elections

Quebec City IT Sub-Group

Call for nominations

 

Pursuant to the Constitution and By-Laws of the Quebec City IT Sub-Group, take notice that one (1) position of President, one (1) position of Secretary, one (1) position of Treasurer and three (3) positions of Director on the Quebec City IT Sub-Group Executive will be filled by election at the 2023 Annual General Meeting to be held on Wednesday, April 26, 2023.

Role of the Chairperson: to chair meetings, to ensure that the agenda is followed, and to ensure that parliamentary procedures and rules are followed at meetings. Represent the subgroup in various activities.

Role of the Secretary:  The Secretary shall maintain a record of meetings for the period prescribed by the policies of the Institute. The Secretary makes sure to send a copy of the minutes to the Institute (one weeknight, about 6 per year).

Role of the Treasurer: to maintain the financial books in accordance with the Institute's policies, prepare financial statements and prepare the annual allocation request (one weeknight, approximately 6 per year).

Role of the Director: to participate in executive meetings (one weeknight, approximately 6 per year) and to pass on information received to his/her colleagues.

Nominations can be made in writing (a simple email) before April 18, 2023, or at the meeting. Nominations have to be submitted by a member in good standing and seconded by another member in good standing. Nominations should be sent to the Elections Committee chaired by Denis Caissy at dcaissy@pipsc.ca.

Sample nomination:

                                          

To: dcaissy@pipsc.ca

 

Topic: Candidacy for the Quebec City IT Sub-Group elections

 

Message: Here is the application of First Name Last Name for the position of position nominated by First Name Last Name and seconded by First Name Last Name.

 

Note:  In the notice of meeting and call for nominations, the masculine generic is used indiscriminately to lighten the text.

 

 

Published on 17 March 2023