Date & Time: September 22, 2022 @ 18:00
Location: KS on the Keys Restaurant, 1029 Dazé St, Ottawa, ON K1V 2G3
Agenda Item |
Discussion |
Follow-up |
Call To Order |
Matt Dufault, AFS Sub-Group President, called the meeting to order at 18:06.
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Rollcall of executive members |
All executive members were present:
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Welcoming Remarks |
Sean Gillis, Ontario rep and Doug Mason, AFS President were present as well as previous executive members Amanda Volpe and Bryan Adderley.
Matt thanked the special guests as well as all volunteers and stewards
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Adoption of Agenda |
Motion to approve the Agenda: Moved by: Patrono Rodrigues Seconded by: Nitin Chowdhary Vote passed
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Carried. |
Adoption of the Rules of Procedure |
We used Stergis, standard code
Motion to approve: Moved by: Sumit Katyal Seconded by: Burgess Antroliawalla Vote passed
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Carried. |
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Short recess was held for members and guests to get their dinner
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Business arising from minutes |
A member asked about financials, Burgess Antroliwalla will discuss these later on. |
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Nominations and Elections |
President Nitin Chowdhary, nominated by Burgess Antroliwalla, accepts nomination. Matthieu Dufault, nominated by Anne Peterman, declines nomination. Nitin Chowdhary is the new president by acclimation.
Treasurer Burgess Antroliwalla, nominated by Nitin Chowdhary, accepts nomination. Burgess Antroliwalla remains treasurer by acclimation.
Vice President Matthieu Dufault, nominated by Patrono Rodrigues, accepts nomination. Matthieu Dufault is the new vice president by acclimation.
Secretary Allison Thompson, nominated by Patrono Rodrigues, accepts nomination. Allison Thompson is the new secretary by acclimation.
Members at Large Patrono Rodrigues, nominated by Raj Darji, accepts nomination. Sumit Katyal, nominated by Nitin Chowdhary, accepts nomination. Mahinda Piyasiri, nominated by Sumit Katyal, accepts nomination. Lee, nominated by Patrono Rodrigues, declines nomination. Piritpal Khurana, nominated by Patrono Rodrigues, accepts nomination. Phara Sok, nominated by Sumit Katyal, accepts nomination. Rajit, nominated by Patrono Rodrigues, declines nomination Raj Darji, nominated by Patrono Rodrigues, accepts nomination Christian Lebel, nominated by Gina, declines nomination
By acclimation, the new members at large are:
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Report of Officers |
Matthieu Dufault talked about challenges with remote work. It has been difficult to get member engagement and attendance for events has been low.
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Treasurer’s report |
Burgess Antroliwalla reviewed the 2019, 2020, and 2021 financials and answered questions from members.
Motion to approve the 2021 financial statements: Moved by: Allison Thompson Seconded by: Sumit Katyal Vote passed.
Motion to approve the 2023 proposed budget: Moved by: Patrono Rodrigues Seconded by: Nitin Chowdhary Vote passed
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Carried. |
Guest speakers |
Guest speakers were Doug Mason and Sean Gillis.
The guest speakers spoke on the following topics:
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President’s Closing Remark |
Matthieu Dufault gave closing remarks and welcomed the new executive.
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Adjournment |
Motion to adjourn the meeting Moved by: Allison Thompson Seconded by: Alex |
Carried. |