The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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Board Assignment - Institute Committees - Shannon Bittman

GENERAL GUIDELINES

Liaise with committee chairs to communicate the strategic directions of the Institute and build linkages between the work of committees and the key strategic result areas of the organization.

Document feedback from committee chairs with regard to their experiences, success stories and suggestions related to Institute committees.

Conduct a review of standing committees and working groups of the Board, having particular regard to the areas for review identified below.

Produce a work plan with deliverables, milestones and time lines for completion of the work identified below.

Submit progress reports to VP Hindle on a bi-monthly basis.

Submit a final report to VP Hindle by December 1, 2017.

AREAS FOR REVIEW

Board Role vis-a-vis Committees

  • Review By-Laws, regulations and other foundational documents for each committee to determine if activities are consistent with the generally understood intent of the foundational documents.
  • Review and document the current role of the Board vis-a-vis committees.
  • Research best practices within union framework and within broader association governance framework.
  • Identify current methods of meeting, funding levels, budgeting process for committees.
  • Present options regarding funding for ongoing and special needs of committees.
  • Present options on how the Board can guide the work of committees through formal direction and review of committee work. Propose a framework for the annual assessment of committees consistent with good governance practices.

Committee Selection Process

Review the by-laws, policies and process for selection of committee chairs and committee members, with specific reference to issues of geographic representation, the role of Regional Directors and Regional Executives in the selection process, subject matter expertise of prospective members, committee renewal, occupational group diversity on committees and other issues related to the selection process.

Present options regarding committee selection based on findings from the review.

Committee Functioning

Collaborate with Committee Chairs to understand and document the key activities and deliverables of each committee.

Collaborate with Committee Chairs to produce longer-term strategic objectives for each committee that will stay in place as committees change and that will be reviewed and approved by Board on a periodic basis.

Collaborate with Committees Chairs to produce work plan templates and processes for reporting.

Identify opportunities for committees to collaborate on shared or interdependent goals.

Present options for the formation of any new committees and/or the deactivation of existing committees.

Identify opportunities for advancing the strategic objectives of the Institute through the work of committees.

Identify possible by-law, regulation and/or policy amendments related to committees.