Ontario Region Executive Meeting - February 5, 2022 - One King West Hotel
Present: J. Purdie, C. L’Estrange, J. Chow, T. Yantsis, J. Meyer, P. Tsuji, D. Kamaldin, K. Chuen, T, Zaharapoulos, B. Brawley
Regrets: None
The meeting was called to order at 9:15 a.m.
1. Opening remarks
Director acknowledged land usage. Director defined the role of Chair is to generate discussion and will not be casting a vote unless there is a tie situation
2. Disclosure of pecuniary Interests
Bridget disclosed her daughter was applying for a Legacy Foundation scholarship.
3. Approval of the Agenda
The Branch Presidents meeting item was moved earlier in the Agenda and the Taxi policy/Hotel policy item was added as new business Carried
4. Approval of the Minutes
The minutes of the November 20, 2021, meeting was presented and amended Carried
5. Standing agenda items
Following items were identified as standing agenda items for ORE meetings:
Treasurers Report
Training Committee
Regional Office Manager’s Report
Review of Committees
a) BOD
b) ORE
Regional Council
Steward Council
Director’s Report
New Business
Round Table Carried
6. Matters Arising
Discussion on the button maker, Camera and placing of supporting documentation on the drive.
Follow up with previous Director (Toronto Centre) Action: J. Purdie
Chairs of ORE Committees will make report Action: Chairs
7. Treasurer’s report
Treasurer gave an update regarding the 2021 Financials. Motion to approve financials for presentation at the ORCC with amended date. Carried
8. Regional Office Manager’s report
Manager welcomed new ORE members and provided an overview of the office. The office is operating virtually but can have re-entry for cases of “operationally required”. The biggest current issue is the leave without pay vaccination policy. The current ERO’s are Claude Vezina, Kim Veller, Crystal Stewart, Maeve Sullivan, Nairra Tariq and Tony Micallef-Jones.
9. Branch liaison report
Discussion on the Steward Renewal process and the discipline of stewards.
Motion to prepare a briefing note on the Steward Renewal process and the discipline of stewards
Carried Action: Kamaldin
10. Executive vacancy
Motion to fill the executive vacancy at the ORC Carried
11. Review of committees
BOD Committees; BLPC, Election Appeal, Finance, Human Rights, Information Technology, Professional Recognition, Science Advisory
ORE Committees; Training, Bylaws, Visibility Mobilization, Branch Liaison
To review and update the Terms of reference. Action: Bylaws
12. Appointment of portfolios
Training committee consists of the Chair and 2 other members
By-Law committee to investigate prior policies passed by the ORE and a senior ORE member should at least be one of the members
Form a Labour Day Committee of 2-3 members Carried
Form a Branch Liaison Committee of 2-3 members Carried
Form a Visibility Mobilization Events Committee of 3 members Carried
Discussion that no VC for OSC needed.
Form a Vice Chair for the ORC Carried
Form a Young Professional Liaison Carried
Discussion that individual chair of an event has carriage of hospitality at that event, but the entire ORE decides whether hospitality will be offered at an event.
Form a Hospitality Co-Ordinator position Carried
Form a Social Media Liaison position Carried
Form a Separate Employers Group Liaison position Carried
Form a Legacy Foundation Champion position Carried
Appointment of portfolios – Acclamation
Branch Liaisons – J. Mayer and J. Chow
By-Laws & Policy Committee - B. Brawley and T. Yantsis
Hospitality Co-ordinator – C. L’Estrange
Legacy Foundation Champion - C. L’Estrange
Separate Employer’s Group Liaison - B. Brawley
Social Media Liaison - (Vacant)
Training Committee - B. Brawley and K. Chuen
Vice Chair of Regional Council - C. L’Estrange
Visibility Mobility Events Committee - D. Kamaldin, J. Chow, and K. Chuen
Young Professionnels Liaison – J. Mayer
13. Signing authorities
Discussion about the need to have at least 4-5 signing authorities. Normally, the ORE Chair, ORE Vice-Chair and the Treasurer are signing authorities. The following 5 people volunteered to be a signing authority:
John Purdie (ORE Chair)
Din Kamaldin (ORE Vice-Chair)
Tom Yantsis (Treasurer)
Paul Tsuji (Secretary)
Tom Zaharapoulos (Training Chair) Action: Yantsis
14. Regional council
The Regional Council date of May 11– 15, 2022, at the Caesars Windsor was approved by the BOD. Discussions about whether to have a hybrid meeting since the incremental costs are over XXX.
Hold a Hybrid event for the May 2022 Regional Council. Carried
Final arrangements ORC Action: Purdie
15. Steward Council
The Steward Council starts September 9, 2022, at the White Oaks Resort, Niagara on the Lake. Looking at a similar hybrid set-up as the previous year.
The Basic Steward training is March 24-26, 2022, at 1 King Street West. The Labour School is April 20-23, 2022, at 1 King Street West. Both trainings will probably be hybrids. Discussion on whether the 1 King Street West is an acceptable long-term location for training purposes.
16. Director’s report
The recommendations proposed by the ORE for BOD committees was accepted and approved by the BOD. T. Yantsis was accepted for the Finance Committee.
17. Briefing notes
Notes will be submitted prior to an ORE meeting, responsibility of the ORE to review all documents prior to the meeting.
18. ORE swag
Treasurer recommended a long-sleeved dress shirt and a golf shirt. Required size and colour preferences from ORE. Carried
Treasurer to research swag and obtain size and preference from ORE Action: Yantsis
19. Equipment
Purchase a printer for ORE up to $XXX. Carried Action: Purdie
20. Policy suite
ORE policy suite be prepared based on past motions of ORE. Action: Bylaws
21. Contact list
The Director requested that the ORE provide a contact email and telephone number to the Secretary. Action: ORE
Contact D. Kamaldin for contact information Action: Purdie
22. Meeting schedule
Update the Meeting Schedule with Heather and send out an updated list to the ORE. Action: Purdie
23. New business
Discussion about the taxi policy/hotel room when the ORE invites out staff and/or previous ORE members. Review previous ORE minutes and governing documentation and ORE to revisit at the next meeting. Action: Bylaws
24. Round table
Budget discussion ORC swag of $XXX - $XXX for about 120 units
Carried Action: Purdie/Yantsis
Discussion regarding newsletter, timing thereof for ORC for Spring and OSC for summer, TBD at next meeting (Social Media position is vacant)
Discussion about access to Google Docs. Update google drive access Action: Purdie
Discussion of the current PIPSC courses that would satisfy the CPA Ethics requirement. Clarify with Training Chair Action: Tsuji
Discussion whether Heather should have access to our drive. Action: Purdie
Discussion about virtual attendees at OSC