3 October 2018
MINUTES OF THE PIPSC SIMCOE-GREY BRANCH EXECUTIVE COMMITTEE (PSGBEC) MEETING
Meeting Date/Time: 2 October 2018 / 1700 hrs
Meeting Location: Royal Thai Restaurant, Barrie
Attendance Record:
Position - Name - Present / Absent
President - Bryan Pellerin - Present
Vice-President - Mike Doll - Present
Treasurer - Grant Heryet - Present
Social Media Coordinator - Mike Doll - Present
Recording Secretary - Bryan Pellerin - Present
Member at Large - Jacqui Bonneville - Present (late)
Member at Large - Mike Clark - Absent
Member at Large - Corey Ellis - Present
Member at Large - Randy Harvey - Present
Member at Large - Neil MacKay - Absent
Member at Large - Shannon Maxted - Present
Member at Large - Sylvie Savoie - Present
Serial - Topic Action / Info
1 Welcoming Remarks. President welcomed the attendees to the third meeting of the 2018-2020 PSBG Executive Committee (PSGBEC). Three members were not present at the start of the meeting but a quorum was present to proceed. Pres recounted some of the information passed by PIPSC Pres at CS Subgroup sponsored Lunch and Learn on 1 Oct 18. This meeting will focus on Old Business, the status of the revised Bylaws and the AGM scheduled for 6 November.
Info
2 OLD BUSINESS
A Membership Management Roadmap. Efforts continue to establish all things related. Of most importance was ensuring that all Branch members receive the AGM information. EC members were asked to ensure that any new member and their contact information was provided to Mike Doll.
Info
B Other Unions Inventory With PSGB Workplace. No action taken to date. Not an urgent requirement but is good info to have for Better Together. Ongoing.
Pres
C Increase Traffic to FB and Twitter Sites. Ongoing. Will continue to be promoted in Branch communications to members. A PSGB Instagram account (Simcoegrey) has also been established. Slides to be used during AGM meet and greet and dinner periods will encourage members to sign up.
Info
D Trial Doodle.com. An initial test was done to determine feasibility of use. V-P will trial with PSBBEC members to further assess. It will not be rolled out for AGM responses.
V-P
E 2018 Branch Budget. Treasurer provided a budget status and implications of not expending funds. Budget is in good shape with a potential to donate funds to Legacy Cup by 1 November 2018.
Info
F Fill Vacated Member at Large. Efforts by the PSGBEC were successful in recruiting Neil MacKay a CS from SSC. Secy Note: Neil MacKay was absent from the meeting due to family emergency.
Info
3 NEW BUSINESS
a PSGB Bylaws. The bylaws were submitted for approval by ON Region. Before being approved by ON Region, any Branch bylaws that deviate from the PIPSC Model Bylaws must be approved by the PIPSC Bylaws and Policy Committee (BLPC). Once approved the bylaws and any future amendments must be approved by PSGB members by majority vote at an AGM. The PSGB draft bylaws have been updated in response to initial comments provided by ON Region BLPC rep. A revised copy will be sent to ON Region for consideration at BLPC. PSGBEC determined that the bylaw vote would be conducted at AGM 2019.
Pres
B #PSGBAGM2018 Organization. All aspects of AGM were discussed. Highlights included: agenda; budget; venue liaison and requirements; set-up arrival time is 4 pm; registration staffing, process and welcome package contents; meet and greet and door prize tickets; guest speakers; invited guests; door prizes; liaison with CS and AFS Subgroups; timekeeper; and feedback forms. Pres will send a non-speaking guest invitation will be sent to Director ON Region.
Info
C Management of Old Business/Templated PSGBEC Meeting Agenda. Pres requested that members provide suggestions on methods to simplify the management of ongoing items in an effort to ease committee administration.
All
4 Around the Table. Sylvie Savoie asked about the bilingual policy for the Branch. Answer: The bilingual policy is contained within the bylaws. The official language of the Branch is English and French.
Info
5 Closing Remarks. Pres thanked all for attending and their contributions to the meeting and to the 2018 efforts by the Committee. Progress is being made and based on informal feedback and the agenda, AGM 2018 is poised to be a success.
Info
Reviewed by Vice-President Mike Doll
Approved by:Bryan PellerinPresident
Distribution:
PSGBEC
President CS Subgroup
President AFS Subgroup
PSGB Membership
http://www.pipsc.ca/regions/ontario/branches/simcoe-grey-on
PSGB Files