Ottawa Centreville Branch Executive Meeting Minutes
At Madison’s Bar and Grill, 189 Lyon St Ottawa
August 21, 2017
In Attendance: Brian Hassall, Zul Nanji, Allan Laaksonen, Susan Amog-Hassall, Abraham Garcia, Andrew Wigmore, Michael Kenny, Michelle Tran, Josée Stone,
Regrets: Jaclyn Skaff, Bryan Adderley,
Agenda Item
Discussion
Action
Call to Order
Quorum was achieved and Brian Hassall called the meeting to order at 17:03
Brian
Adoption of Agenda
The agenda was reviewed and additional items were added to the round table under section 12. Motion to approve agenda by Brian Hassall. Seconded by Abraham Garcia. Agenda approved.
Approval of previous minutes
The June 26, 2017 OCB a meeting minutes were reviewed. Motion to approve by Brian Hassall. Seconded by Abraham Garcia. The minutes were approved.
The June 15 2017 Draft OCB AGM meeting minutes were reviewed and minor changes were made. Motion to approve by Brian Hassall. Seconded by Josée Stone. The minutes were approved.
Brian
Old Business
Arising from prior meetings
No outstanding business from the AGM from June 15th meeting.
No outstanding business from the prior executive meeting of June 26th 2017.
Planned items to be discussed in agenda.
Brian
New Business
OCB AGM
The following suggestions were made:
We should be provide more hard copies of the minutes and the financial statements because of difficulties in seeing the projector screen. We should provide about 150 copies of the discussion items in English and 40 to 50 copies in French.
Next year we need to clearly document the fact that the financial statements were reviewed by the Finance Committee and approved by the Finance committee prior to being presented to the OCB executive and approved by the OCB executive in the minutes.
Everyone
Financial report
The treasurer Abraham Garcia had sent out the electronic books and financial statements up to the end of July to the executive. There was a brief discussion. We are in good financial standing.
A copy of the financial statements is sent out once completed for each month transactions. This information will be reviewed and approved by the Finance Committee prior to the AGM.
Abraham
Committee Reports
None – The committee Chairs have not selected their members.
The committee chairs will report who are on their committees for the next meeting.
Chairs
Social and Learning Committee
Barbeque
A barbeque is planned for September 21, 2017. The plans are completed. Volunteers are needed to help out.
Debbie Davio has been invited to speak. In addition Brian may bring Doug Mason since they will be in bargaining that week.
Brian thanked Susan for organizing the barbeque.
Susan and Committee
Future Events
Susan also stated that she is considering a Steward Appreciation event at a Comedy Club and possibly a Volunteer Lunch at a local restaurant.
Susan and Committee
There was a discussion about an all members event. Andrew will research the cost and availability of some of the local comedy clubs for the event.
Andrew
Zul Nanji’s Retirement Party
Zul will be retiring and he will have a retirement party at the Lift restaurant at the Delta on September 26th from 4 to 6 pm.
Andrew Wigmore made a Motion to provide a gift of up to $100 to Zul. The motion was seconded by Abraham Garcia. The expenditure was approved.
Steward Council
Brian is organizing an AFS caucus on the Friday night for the Steward Council. He has booked a room at the hotel. Other group members are welcome if they wish to attend.
Visibility Items
There was a discussion about various visibility items. All the items need to be purchased through the PIPSC E-store until October 2017 whenever possible.
Zul will look at some more options for the next meeting.
Susan & Zul
Round Table
Michelle said that the board of directors at PIPSC had discussed the issue of telephone and internet expenses. They said that the matter was not material to discuss and gave no guidance on the issue other than the fact that the use of funds for internet and cell phones for PIPSC business is an acceptable use of funds.
Michelle
Susan suggested that the reservations for the Christmas meal be made for the Keg Manor. The possible days are Dec. 2 or 9.
Susan
Brian stated that the AFS HQ Subgroup AGM will be held at Prinzo’s on October 26th this year.
Brian
Zul stated that his expense claims had not been paid for well over 8 months. There was a discussion. The finance committee had not had the issue on its agenda to make a recommendation. Brian apologized to Zul for the delay and said that it would be corrected.
Zul / Brian
Brian reminded everyone about the Capital Pride Parade and the Labour Day Parade. PIPSC will be having a float in them.
Brian
Adjournment
Motion was made by Brian to adjourn the meeting.
It was Seconded by Andrew. Motion carried
Meeting adjourned at 18:45 p.m.
Next meeting
The next meeting will be at a location and time to be determined. Monday has been the preferred Day.