Ottawa Centreville Branch (OCB)
(Original submitted in English)
OCB Executives Meeting Minutes. February 22, 2024.
Virtual meeting started at 5:30 p.m.
In Attendance: Michael Kenny, Abraham Garcia, Brian Hassall, Susan Amog-Hassall, Robert Hunter, Michelle Tran, Andrew Wigmore, April Chen, Andra Weis, Zul Nanji, Art Iwinski.
1. Call to Order
Michael called the meeting to order at 5:33 PM.
2. Adoption of Agenda
The agenda was adopted unanimously.
3. Aboriginal Acknowledgment
Michael acknowledged, "We are gathered on the traditional and unceded territory of the Algonquin Anishnaabeg people, which is also home to a strong urban Inuit community. Our acknowledgement to these people reminds us of our important connection to this land where we learn and work."
4. Approval of OCB 2023 AGM Minutes
During the meeting, the approval of the OCB 2023 AGM draft minutes was discussed. After a few minor edits, Michael proposed a motion to approve the minutes, which was seconded by Susan. The motion carried. The draft minutes will be sent for translation and posting on the PIPSC website.
5. Approval of OCB Minutes from September 27, 2023
The minutes from September 27, 2023, were unanimously approved.
6. Approval of OCB Minutes from January 20, 2024
The minutes from OCB Planning Session on January 20, 2024, were approved after some minor clarification of events name and executives responsible. Motion to approve the minutes by April and Seconded by Zul. Motion carried.
7. Old Business
Brian led discussions on old business arising from prior meetings:
7.1. Initiatives for Recruitment of New Stewards
Various initiatives were discussed for the recruitment of new stewards.
7.2. Members Feedback with Respect to OCB 2023 AGM
Feedback from members regarding the OCB 2023 AGM was reviewed and discussed. All comments and suggestions will be considered when organising next AGM OCB meeting.
7.3. Review and Approval of 2023 Financial Statements
The treasurer presented the financial reports for review. The 2023 financial statements were reviewed and approved. Zul will provide the Exell copy to be emailed to PIPSC Finance.
7.4. Allocation of OCB Events Proposed for This Year and Approval of OCB Events and Budgets
During the OCB meeting, the proposed events for the year were thoroughly discussed, and allocations were finalized. Zul meticulously calculated the total budget for this year’s events, which amounts to $37,250. Subsequently, Art put forth a motion to approve this budget, specifically for the events, and April seconded the motion. The motion was successfully carried.
7.5. Loyalty Programs Points Collections and Transparency
Transparency regarding loyalty program points collections was discussed.
8. Visibility Items
Michael and Zul presented visibility items issue for discussion. It was decided to postpone the discussion to the next meeting.
9. Committee Reports
During the committee meeting, committee reports were presented and discussed. Currently, all committee chairs are diligently preparing to organize their events as itemized during the Planning Session in January 2024
12. Next OCB Meetings (Hybrid Model, In-person and Virtual possible)
Next OCB meetings with possibility of using a hybrid model, both in-person and virtual, were discussed. Proposed date for the next meeting: March 21, 2024, at 5:30.
13. Round Table
All attendees had the opportunity to contribute during the round table discussion.
Andra proposed reopening the discussion regarding the acceptance of the PIPSC policy concerning the maximum allowable monthly reimbursement for cell phone and internet expenses. Robert seconded the motion, which was carried. Following a discussion, Robert proposed setting the maximum allowable monthly reimbursement for cell phones a maximum of $85 (including taxes), as well as the parameters for internet expenses at 50% of actual cost or $75 per month (including taxes). April seconded this motion, and it was also carried. Additionally, Brian suggested addressing the reimbursement issue at the next AGM meeting.
14. Adjournment
Michael adjourned the meeting at 6:45 P.M.