OCB Executive Meeting Minutes. January 20, 2024.

Ottawa Centreville Branch (OCB)

OCB Executive Meeting Minutes. January 20, 2024.

Location: Salon Executives Boardroom.

Hilton Lac Leamy.

Meeting starts: 9:00 a.m.

In Attendance: Michael Kenny, Brian Hassall, Susan Amog-Hassall, Rob Hunter, Michelle Tran, Zul Nanji, , Andrew Wigmore, Abraham Garcia, April Chen, Andra Weis, Art Iwinski.

Regrets: None.

(Original submitted in English)

1. Call to Order and Quorum Declaration
   • Michael declared quorum and called the meeting to order at 9:17 a.m.
2. Aboriginal Acknowledgment
   • Michael provided an acknowledgment: "We are gathered on the traditional and unceded territory of the Algonquin Anishnaabeg people, which is also home to a strong urban Inuit community. Our acknowledgement to these people reminds us of our important connection to this land where we learn and work."
3. Agenda Approval
   • The agenda, provided in advance electronically, was reviewed by Michael. No additional items were proposed. Michael put forth a motion to approve the agenda, seconded by Abraham. The agenda was approved.
4. Approval of Minutes from October 25, 2023
   • The OCB Executives reviewed the minutes electronically. After a brief discussion and a small amendment, a motion by Zul and seconded by Andra was made to approve the minutes. The motion carried unanimously.
5. Issues Arising from Previous Minutes
   • Several OCB AGM organizational items were discussed.
   • The possibility of hybrid attendance for future AGMs was explored.
   • French translation concerns were addressed.
   • The Social Committee will organize a survey regarding the OCB AGM.
6. Treasurer Report
   • Zul presented financial reports. After a thorough presentation and addressing all questions, it was decided to forward the 2025 Budget to the Finance Committee.
7. Visibility Items
   • No purchases were made for visibility items or office supplies this time. Zul will propose visibility items for the next Executive meeting.
8. Committee Reports
   • Michelle provided an update on PIPSC internet and cell phone policy. All agreed to use PIPSC recommended rates for the next six months until June 2024.
   • Michelle provided an update on Concur.ca financial reporting charges.
9. Round Table
   • The next OCB AGM meeting will be scheduled for September 2024.
10. Adjournment
    • Andrew proposed the motion to adjourn the meeting. The meeting was adjourned at 10:55 a.m.

At 11:00 Anantha Mahadevan from Art of Living Foundation provided one hour yoga relaxation exercises. 

After the break Michael declared quorum at 1:25 p.m.

During the brainstorming session the following OCB planning events were proposed for the upcoming year.

Committee members were provided by each committee chair and are going to be confirmed during the next OCB Executive meeting. The core executive should be invited to each committee meeting held, do not need to attend though.

There was no other business to be discussed.

Michael adjourned the meeting. Meeting adjourned at 4:26 p.m.