The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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Fraser Valley Annual General Meeting

 

December 5 2023 (Arrival and check-in at 5:30 PM, Meeting starts at 6:00 PM)
Location: Lou’s Grill, 2852 Gladys Ave, Abbotsford, BC V2S 3Y2

**Please REGISTER and PRE-ORDER your dinner using this link NO LATER THAN Friday December 1st**
***Please submit election nominations via this form***

AGENDA

Meeting to commence at 6:00 PM

  1. Roll Call (members of the Branch Executive)
  2. Approval of the Agenda
  3. Adoption of the Minutes of the previous Annual General meeting
  4. Business Arising from the Minutes
  5. Report of the President
  6. Annual Financial Report
  7. Report of the Elections Committee
    1. Elections (please refer to the Appendix for position details)
      • President
      • Vice-President
      • Secretary
      • Treasurer
      • Members-at-Large
      • Committees
        1. Elections Committee
  8. New Business, including By-Law Amendments.
  9. Adjournment

 

Appendix - Elections

  1. President
    • 6.7.1 President: The President shall call and preside all meetings of the Branch and of the Branch Executive, and to present to the Annual General meeting a report on Branch activities.
  2. Vice-President
    • 6.7.2 Vice-President: The Vice-President shall assist the President in the performance of his duties and, in the absence of the President, perform the duties of that position.
  3. Secretary
    • 6.7.3 Secretary: The Secretary shall be responsible for sending notices of and keeping records of all meetings of the Branch and of the Branch Executive for the period required by Institute policy, and shall ensure that a copy of minutes is filed with the Institute. The Secretary shall also be responsible for submitting reports as required by the relevant Institute and Region By-Laws and Regulations.
  4. Treasurer
    • 6.7.4 Treasurer: The Treasurer shall administer and report on Branch finances, present a budget to Branch members at the first Branch meeting of the calendar year, present a financial statement to the Annual General Meeting and submit a copy to the Regional and National Offices each year, and maintain the financial records of the Branch as required by Institute policy. Copies of the financial report shall be available to all Branch members.
  5. Members-at-Large
    • 6.7.5 Members-at-Large: Members-at-Large shall perform such duties as may be assigned by the Executive.
  6. Committees
    • 6.7.6 Committees: Committees shall be established by the Branch or Branch Executive, with terms of reference and membership to be decided by the body that establishes them. Copies of committee reports shall be files with the Branch Secretary. Committees shall be dissolved by majority vote of the body that established them.
Published on 28 October 2023