GTA Branch Planning Meeting, June 11, 2019
Stan Buday Yvonne Snaddon Stephan Moushian Nuşin Brown (Secretary)
Kuini Chuen Andrea Agh Roy Philip Yu Gao
Nang Quach Joanna Welby
Absent: Alice Da Silva
Opening: Welcome by Stan Buday at 6:20 pm.
Agenda was approved.
Review of planning meeting minutes 2018 (includes budget review):
Expenses:
2018 Branch AGM XXX
Executive meetings XXX (4 meetings) XXX was reimbursed, we spent XXX
Networking Events XXX
Branch Picnic XXX (Environment Branch contributed XXX, CS subgroup paid XXX)
Office Supplies XXX
Steward Appreciation XXX (6 people attended)
Retirement seminar and lunch and learns XXX – they did not take place
XXX was spent on visibility items. XXX was budgeted.
Review of branch calendar from 2018:
Summer social took place on July 4th.
Picnic was held on July 29th at West Deane Park
Exec meeting was held October 10th.
Steward appreciation dinner was on Oct 11th at Megas.
Stan met with CFIA in December
Retirement seminar did not happen.
Winter social was held on January 18th.
Executive meeting was held January 24th
Lunch and Learns did not happen.
Action items were completed. Mailing lists were given out. Contact information was updated, roles were assigned.
Financial Report: Current balance is XXX. XXX for 2019 allocation was received.
Budget planning 2019:
XXX for networking events
XXX for picnic
XXX for lunch n learns
XXX for steward appreciation
XXX for exec meetings (over and above what PIPSC refunds)
XXX for AGM
XXX for office supplies
XXX for promotional items
Organize different activities like a bowling night or going to a sporting event such as Blue Jays, Marlies or Argos. Members would have to RSVP for tickets.
Action Items:
For sporting event tickets Yvonne will check Blue Jays, Stephane Marlies, Joanna Argos
Stan will look into a venue for the Summer social to take place July 4th
Branch priorities: Priorities from last year were reviewed. New priorities are:
• Info sessions
• Geographically organized networking events
• Rands
Branch calendar 2019:
Meet and Greet CFIA – Late June
Summer Social: July 4, Stan to Organize
Ad Hoc conference calls to organize picnic, mid-July, Nuşin to setup
Annual Picnic: Sunday July 28th at Rennie Park
Labour Day Parade September 2, All to attend if possible
Exec Meeting – August 28th (alternate date September 19th or 20th tentatively)
Lunch n Learn – Late September/October
Steward Appreciation Dinner, Thursday October 24th
Executive Meeting – December 4th
Group Sporting events - TBD
Winter Networking social – January 9, 2020 (Post holiday winter blues)
Exec Meeting – February 6th
Lunch and Learn – TBD
AGM – March 26, 2020
Action Items:
• For the picnic, Yvonne to contact Jungle Justin, Andrea to look for a face painter
• Joanna to look into ice cream truck
• Nuşin to send out task list spreadsheet
• Andrea to talk to Bill about contribution from EC
• Andrea to setup Executive meetings
• Yvonne to look up locations for the AGM
• Nang to look into purchasing of visibility items
• Yvonne will ask Alice to look after Rands
Officer roles and responsibilities:
Secretary Nuşin Brown
Treasurer Roy Philip/Alice Da Silva
Communications Officer Yu Gao
Membership Officer Yvonne Snaddon
Yvonne made a motion to have the Communications Officer send notices to all lists.
Yu will send out all communications to all members.
Action Items:
• Stephan to get new mailing list from PIPSC for the GTA Branch.
• Yu to update contact information of all Executive members
• Yu to update contact information on PIPSC website.
• Yu to manage the whole new email list to ensure consistent member communication.
• Yvonne to send out link for Google drive and will ask everyone what email to link it to
All Executive members to delete their old member lists upon receipt of new email lists.
New Business: Nang Quach will fill the 1 year term left by Chris Ouslis. Stan made a motion, Yvonne seconded.
Round Table: No items were brought forward
Adjournment: Meeting adjourned at 8:50 pm. Stan made a motion. Next meeting will be held August 28th. Location TBA.