REMINDER - NOTICE OF ANNUAL GENERAL MEETING
Québec City CS Sub-Group
The Québec City CS Sub-Group will be holding its Annual General Meeting (AGM) on:
Thursday, May 9 2019 at 5:30 pm
at Dooly’s Ste-Foy Duplessis
3291 Chemin Ste-Foy, Québec, QC G1X 3V2
Tel.: (418) 650-0530
Please confirm your attendance online at https://www.eventbrite.ca/e/billets-aga-sous-groupe-cs-ville-de-quebec-2019-59025627240 by May 1, 2019. A hot meal, refreshments and parking are free.
Agenda
1. Opening Remarks and Introduction of Guests
2. Approval of the Agenda
3. President’s Remarks
4. Adoption of the 2018 AGM Minutes
5. Treasurer:
Tabling of the 2018 Financial Statements
Tabling of the 2020 Budget
Appointment of an Auditor
6. Election:
One President position
One Treasury position
Four Member-at-Large positions
7. Meal Break
8. Conference: Negotiations and Sick Leaves
9. Other Business
Door prizes
10. Adjournment
Election 2019 Québec City CS Sub-Group Call for Nominations
Note that, in accordance with the By-Laws of the Québec City CS Sub-Group, one (1) President position, one (1) Treasuryposition and four (4) Member-at-Large positions for the Québec City CS Sub-Group will be filled by election at the 2019 AGM, which is to be held Thursday, May 9, 2019.
Role of the President: chair meetings, ensure follow-up of the agenda, compliance with parliamentary procedures and regulations at meetings. Represent the subgroup during various activities.
Role of the treasurer: to keep the books of finance in accordance with the policies of the Institute, prepare the financial statements and prepare the application for annual allowance (weekday evening, about 6 per year).
Role of Member-at-Large: participate in Executive meetings (weekday evening, about six a year) and send information obtained to co-workers.
Nominations must be submitted in writing (a simple email) by May 1, 2019. Each nomination must be made by a member in good standing and seconded by another member in good standing. All nominations are to be sent to the Elections Committee (Denis Caissy at lokutusbleu@hotmail.com).
Sample nomination:
Subject: Nomination for the Québec City CS Sub-Group Election
Message: I wish to nominate [first name, last name] for the position of [position]. Nominated by [first name, last name] and seconded by [first name, last name].