PIPSC Annual General Meeting (AGM) Of the PIPSC DND OTTAWA GATINEAU Branch
Held at Casino Lac Leamy
Date: 16 January 2018
In Attendance:
Glen Schjerning - President
Lynn Mayes - Vice-President
John Eng - Treasurer
David Topp - Interim Secretary
Olga Botygina - Member at Large (election committee)
Natalia Kim - Member at Large (election committee)
Olivia Leung - Member at Large (election committee)
David Sutherland - Member at Large
Jennifer Carr - Member at Large
Cindy Kerber - Guest Speaker
Kevser Taymaz Friend of the executive (retired)
Angelo Guglielmo Friend of the executive
James Allan Steward & Friend of the executive
James Kuang Steward & Friend of the executive
Mohammad Chaudhary Steward & Friend of the executive
Matthew R. MacLeod Steward & Friend of the executive
Kerry Leiba Steward & Friend of the executive
Sherry Oake Steward & Friend of the executive
Howie Morris - Amolendu Roy - Shaunn Pickering - Kim Seguin
Alauddin Al-Azad - Lana Ibrahim - Robert Collins - Joy J. Zhao
John B. Cooper - Nilesh Rathod - Klaus Kollenberg - Brad Blanchard
Randy M Randhawa Abdelrahman Hassan John Adams - Phil Harris
Amy Yi - Ross Allan - Dave Evans - Brad Noll
Andy Sloan - Sue Smith - Stephen Jacob - Isabelle Châtillon
Natasha Hiemstra - Lilac Pho - Eugen Marinescu - Hasan Naqvi - Adrienne Turnbull - Olga Sims
Personal Introduction
Glen Schjerning called the meeting to order at 18:10. He made welcoming remarks to all, including the guest speakers. He also introduced the members of the Branch Executive.
Approval of Agenda
The agenda was promulgated prior to the AGM. The Agenda was reviewed. James Allan motioned and David Sutherland seconded, that the Agenda be approved as presented. This motion was carried.
Review of the Last AGM Minutes
The Minutes of last year’s AGM were promulgated prior to the AGM. It was not reviewed in detail. John Eng motioned and David Topp seconded, that the minutes be approved as presented. This motion was carried.
Not applicable, as this was the inaugural AGM.
Constitution and Bylaws.
The branch uses the template Constitution provided by PIPSC as its constitution. The Constitution was promulgated prior to the AGM. It was not reviewed in detail. There was one proposed bylaw clarification put forward prior to the AGM, however, it was not promulgated far enough in advance of this AGM to be considered at this AGM. This proposed clarification will be considered at the 2019 AGM.
Branch President’s Report
Glen Schjerning provided a report on the Branches activities in its inaugural year. This included the Inaugural AGM in Jan 2018, a subsequent SGM at which an executive was elected, a retirement planning session, a wills and estate planning session, a very successful Branch Halloween party, as well as Branch steward recruitment and training.
Financial report
The Treasurer, John Eng, presented the interim 2018 Financial Statement. This included the approved budget for 2017 and the actual costs encored in 2017. There was much discussion. John addressed all of the member’s questions. Isabelle Châtillon motioned and David Sutherland seconded that the end 2017 financial statement be accepted as presented. This was carried. John Eng then presented the 2018 budget approved in Jan 2017, a proposed amended 2018 budget, and a proposed budget for 2019. Again, there was much discussion. John addressed all of the member’s questions. Glen Schjerning motioned and Angelo Guglielmo seconded that the amended 2018 budget, and the proposed 2019 budget be accepted as presented. This motion was carried.
Election Committee Report
Glen Schjerning provided some background on the election process. The Branches election process is in accordance with the Branches constitution. The constitution allows some latitude. What was agreed to unanimously at the 2017 SGM was that the President, Treasurer and 4 members at large would be elected in odd years to two year terms. The Vice president, Secretary and 3 Members at large would be elected in even years to two year terms. The one exception was in 2017 when the latter 5 positons were elected to one year terms. This was due to 2017 being the inaugural year.
Thus at the 2018 AGM, the Vice president, the Secretary and 3 Members at large position were up for election.
Glen introduced the Election Committee, which comprises of Olga Botygina, Natalia Kim and Olivia Leung. First nominations were taken for the Vice President. Two nomination were received. Speeches were given. An election was held. Lynn Mayes was re-elected as Vice President for a two year term. Next the Secretary’s position was addressed. There was only one nominee (who accepted the nomination). David Topp was acclaimed to carry on as Secretary with a two year mandate. Lastly nomination were taken for the three available Member at Large positions. Six members were nominated and accepted the nominations. Speeches were given. An election was held, in which each member was allowed to submit up to three names. The election results were David Sutherland was re-elected as a member at large, and Kerry Leiba and James Kuang were elected as members at large, all for three year terms.
Guest’s Addresses
The guest speaker was Cindy Kerber. Cindy is DND staff working in ADM(HR-CIV). Glen Schjerning introduced Cindy. Cindy spoke on Alternate Work Arrangements (AWA), which is a new initiative being put forward by ADM(HR-CIV). Cindy’s presentation was very well received and there were many questions asked and answered. There was a high level of interest and the presentation was very much appreciated.
New Business
As a charity fund raising effort, in support of the PIPSC Legacy Foundation, the PIPSC DND NCR Branch purchase 2 tickets to an upcoming Ottawa Senators game for $100.00 (proceed going to the Legacy Foundation). A block of tickets had been donated to the Legacy Foundation by the senators. This tickets were auctioned off at the AGM (proceed also to go to the Legacy Foundation). Jennifer Carr acted as our actioner, and did a very entertaining and effective job. There was serious competition. In the end, Phil Harris won the bidding war, purchasing the two tickets for $65.00. Congratulation Phil.
No other new business was brought forward.
Adjournment
Glen Schjerning motioned that the meeting be adjourned. Lynn Mayes motioned and John Eng seconded that the meeting be adjourned. The motion was carried unanimously. The meeting was adjourned at 20:00h.
Reported by:
David Topp
23 Jan 2018