Draft Minutes of the AFS-HQ Sub-Group Annual General Meeting: October 24, 2024

Item

Topic and Discussion

Action

1. Call to order

Brian Busby called the meeting to order at 5:40 PM.

Approximately 40 members attended, including the following members of the AFS HQ Executive: Brian Busby, Andra Weis, James Armstrong, Daryl Boychuk, Audrey Wojcik, Tabitha Fuller, and Nitin Chowdary

Brian Busby

2. Approval of Agenda Items

The following agenda was presented at the meeting:

1. Call to order
2. Minute of silence for members who passed away over the course of the last year
3. Roll call of current executive members
4. President’s address
5. Annual update on finances and approval of 2025 Budget 
6. Address by featured speakers: Doug Mason and Abe Garcia
7. Election to fill vacant executive positions

Brian Busby moved to approve the agenda (seconded by Audrey Wojcik).

Motion carried.

Brian Busby

3. Roll Call

Executive members present at the meeting introduced themselves

4. President’s Address

Brian Busby recapped the executive's activities over the last year, discussed the challenges facing our members, including the return to office, and encouraged members to consider becoming union stewards.   

Brian Busby

5. Presentation of Financial Statements and Approval of 2024-25 Budget

Treasurer James Armstrong presented the financial results of the past year and the projected budget for 2025

James Armstrong made a motion to approve the 2025 AFS HQ Budget. The motion was seconded by Michael Kenny.

Motion carried.

James Armstrong

6. Address by Doug Mason

Doug Mason, Chair of the PIPSC Bargaining Team and PIPSC Group President discussed the political climate, refocussing of government spending, telework, and policy grievances regarding unfair labour practices

Doug Mason

7. Address by Abraham Garcia

Abraham Garcia, our regional representative, and part of the PIPSC Bargaining Team, discussed key issues surrounding the on-site requirement and the importance of recruiting more stewards.

Abraham Garcia

8. Election for Vice-President

The floor was opened for nominations for the position of Vice-President. Only one nomination was moved. Andra Weis was nominated from the floor and accepted the nomination. The position was filled by acclamation.

9. Election for Secretary

The floor was opened for nominations for the position of Secretary. Only one nomination was moved. Daryl Boychuk was nominated from the floor and accepted the nomination. The position was filled by acclamation.

10. Election of Directors

The following five individuals were nominated to fill four director positions:

Michael Patterson; Nitin Chowdary; Audrey Wojcik; Michelle Tran and Catharine Johannson

Ballots were handed out – each member was instructed to list not more than four persons and that the positions would be filled by the four candidates who received the most votes.

Ballots were collected and counted. The following 4 persons received the highest number of votes:

Nitin Chowdary, Michelle Tran, Catharine Johannson, and Audrey Wojcik

Election Committee

11. Adjournment

Brian Busby made a motion to adjourn the meeting seconded by James Armstrong.  

Motion carried.

The meeting adjourned at approximately 7:20 pm

Brian Busby