September 19th, 2023 Quinte Branch Executive Meeting Minutes

Discussion

Action By

1. Opening Remarks
   1. The meeting was called to Order at 5:25pm

President

2. Agenda Approval
   1. Motion to approve the amended Agenda
       – Dan Weaver Seconded Deb Butler.   AIF - Carried

President

3. Approval of Previous minutes
   1. Motion to approve the amended Minutes – Hazra Hosein; seconded by Shelley Shanessy.  AIF - Carried

Secretary

4. President’s Report
   1. Motion to approve the President’s Report – Dan Weaver; seconded by Shelley Shanessy; AIF Carried

President

5. Treasurer’s Report
   1. The Treasurer’s report presented by Kevin Brunet; seconded by Denise Martin.  AIF – Carried

Treasurer

6. Deb Butler:
   - Advised that both receipts for meal allowance need to be submitted for reimbursement. 
   - Minutes must be submitted even if its in a draft state.

7.  AGM new tentative date
   1. December 5^th, 2023 – (Deb Butler to confirm)  
   2. Murder Mystery Theme meeting – Deb Butler to get details.
   3. Venue – Deb Butler to get confirmation from Fairfield Inn
   4. Meal – Deb Butler to get information.
   5. Liquor License – Lisa Shears and Shelley Shanessy to check to see if their licences are valid.
   6. Swags – ear buds, grocery foldup bags and totes were suggested.
   7. President reiterated the “no single use plastic items” rule for this event

President

8. Hazra Hosein:
   - Tentative set Executive meeting dates.  It was suggested that the meeting date would be set at every meeting.  Members preferred to set the meeting date at every meeting. - Following through on one event for the year - Suggestion:  Meet and Greet twice a year May and October.  Kevin Brunet and Hazra to draft email to the members.

9. Business arising from the minutes   N/A

10. New Business – No new business

11. Round Table

1.  Kevin Brunet – suggested that next meeting date to be November 14^th.  -

12. Adjournment

Motion to adjourn at 7:50 p.m. by Dan Weaver.  AIF - Carried