NAV CANADA Executive Meeting - September 2022

1. Call to order

9:30AM

MS

2. Adoption of agenda

Moved by EF. Seconded by LG.

Executive

3. Approval of Minutes of May 13, 2022 

Moved by MK. Seconded by EF.

Executive

4. Business arising from previous minutes

N/A

Executive

5. President Update

• Continued following and supporting employees that have filed individual grievances regarding the denial of their FWA request
• Coordinated and organized annual group BBQ held on August 30^th at 1601 Tom Roberts in Ottawa
• Held multiple consultation meetings with management.  Following these meetings, I updated the group executive of the items discussed.  Note no decisions are ever made in these meetings without the agreement of the entire executive.  They are as follows:

• Return to work plan: Met with management where they provided high level plan for return to the workplace on different occasions.  Informed the employer that the bargaining unit does not agree with the company’s plan and should allow for members to continue working from home where it has been without issue for over two years.
• Competitions
• Departure of Labor Relations manager from NAV: Discussed the departure of the Labor Relations Manager assigned to our group.  NAV did not have a replacement and the process of recruiting someone is ongoing.  In the interim, we have been assigned the Director of Labor Relations.

• Harassment and Violence Prevention: Participated in the review of Harassment and Violence Prevention report reviews of incidents at NAV CANADA.  Provided feedback of the Harassment and Violence Prevention policy review as a member of the working group and steering committee
• Disability Case Management review: Held four update meetings with Disability management where they provide an update on PIPSC members that are on short or long term disability.  I have been doing this for about 36 months now to ensure that Sunlife or any other 3^rd party provider is putting undue hardship on our members while they are disabled.

• Meeting with Members: Responded to member inquires of interpretation of our collective agreement
• Executive: Coordinated the change of our negotiator at PIPSC.  With the new negotiator, planning executive training for all executive. 
• NCBAA: Coordinated and chaired monthly meetings for all unions at NAV CANADA to meet and collaborate on items of interest.
• NCJC: Met several times with the Benefits Committee for updates of the plan. The company has a desire to propose Flex Benefits to the plan during the next review process that starts in 2023   
• Harassment and Violence Prevention: Participated in the development of the new NAV Harassment and Violence Prevention in the workplace policy and training and part of the working group and steering committee
• Disability Case Management review: Held two update meetings with Disability management where they provide an update on PIPSC members that are on short or long term disability.  I have been doing this for about 24 months now to ensure that Sunlife or any other 3^rd party provider is putting undue hardship on our members while they are disabled.
• Met with incoming and outgoing Chief Human Resources Officer
• Meeting with PIPSC legal to review the dependent contractors at NAV and the validity of the extension of the duration of the CA.
• Office Set up: Flexible working arrangements

MS

6. Vice-President Update

• Attended the BBQ and solicited members to attend
• Attended informal Exec meeting at the TSC
• Answered members’ questions at BBQ
• Assisted in the AGM update message
• Attended virtual HR environmental scan meeting

TG

7. Financial Update

• Treasurer provided an update on the budget
• Discussion on what to do with the remaining balance
• Held a working lunch meeting with EF and Previous Treasurer for Treasurer training and AGM financial prep
• Attended virtual HR environmental scan meeting
• Attended the BBQ
• Answered members’ questions
• Attended informal Exec meeting at the TSC

Motion to accept by TG. Seconded by LG.

HA

8. Secretary Update

• Sent the Feb 11^th 2022 minutes for publishing
• Reminded PIPSC to publish the Nov 24^th 2021 minutes
• Attended Executive update meetings
• Assisted members with CA related questions.
• Answered members Flex questions
• SAFE survey discussion with management eventually
• Reviewed Environmental scan meeting whiteboard and summary
• Attended PIPSC Steward council in May
• Held a working lunch meeting with HA and Previous Treasurer for Treasurer training and AGM financial prep
• Planning the group 2022 AGM
• AGM message to members

*** Denise Doherty-Delorme, our new PIPSC negotiator joined virtually

EF

9. Members at large update 

MK:

• Solicited members to attend the BBQ
• Attended informal Exec meeting
• Attended virtual HR environmental scan meeting
• Attended PIPSC NCR Steward council in May
• Attended PIPSC NCR Regional council in Sep
• Questions about Flex and encouraged members to resubmit the form

LG:

• Advised members on the FWA
• Informal executive meeting virtual
• Attended virtual HR environmental scan meeting
• Attended NOSH meeting
• Attended Advanced Steward training
• Attended NCR Steward Council in May
• Attended NCR Regional Council in Sep
• Attended and registered members for the BBQ

MK/LG

10. Negotiations

• Classification: Has been referred to arbitration: The pay scales associated with it.

Denise/MS

11. Grievance Update

MS

• MS filing a President grievance re Article 38: Not informing us regarding the competitions
• MS filing president Grievance: Denial Flex work arrangements
• We have 4 individual Flex work grievances
• We have one member’s grievance re business travel

12. NCBAA/NCJC

• Refer to section 5 (President Update)

MS

13. OSH report

• NA

14. Other Business

• Executive Training in early Dec 2 days
• AGM prep continues (invitation, agenda and printing docs)

15. Adjournment

Executive