The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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PIPSC – AU-CO-PG Executive MEETING MINUTES

Meeting # 1

Saturday June 23rd, 2018

9am – 4pm

Casino Lac Leamy – Salon Exécutif

Participants:

President - Peter Gabriel

Vice-President - James Bright

Secretary - Andree Doucet

Treasurer - Jason Huang

Atlantic Regional Representative – David Chu

Quebec Regional Representative – Jacques Laperriere

Ontario Regional Representative – Emily Beckerman

NCR Regional Representative – Vania Tsang

Prairies/NWT Representative – Linda Howes

BC/Yukon Regional Representative – Angela Cowie

Member-at-Large – Sydney MacInnis

Member-at-Large – Philip Wang

Member-at-Large – Olivia Leung

  1. Agenda Modification:

Prior to the President’s Opening Remarks, a motion was made to amend the agenda in order to move Bargaining item ahead of the Striking of Committees item.

  • Motion to amend agenda – Peter Gabriel
  • Seconded by Sidney MacInnis
  • Motion Carried
  1. Welcome and Opening remarks

President’s Message that was sent to all members included information on:

  • Election Platform – stop Bill C-27
  • Creation of Advisory Committees, including for bargaining
  • Moving to digital age – Forms have been sent out Executives so that they can submit requests for events (lunch and learns)
  • Protect salary increases – should be rate of inflation (members have been expressing that they would be content with and increase that matches the inflation rate)
  • Recruitment – visible minorities and women (need to reflect our membership)
  • Dues freeze for the next 3 years
  • Collective Bargaining Update. TB has acknowledged receipt of Notice of Intent to Bargain.
    • Bargaining symposium (want to hold a session to engage members and provide a forum for them to share their strategic ideas on bargaining)

Discussion:

The term Core Executive will no longer be used. We will refer to the President, Vice-President, Secretary

and Treasurer as the Signing Authorities (Finance Committee) who will be able to make certain decisions

regarding finances without consulting the entire executive. On other matters, which affect the finances for

National Events (Bargaining Symposium) the entire executive will be voting.

In the future there will be more inclusiveness with regards to Executive membership (if someone should retire, resign etc.) by having an election process or having the entire executive vote on the appointment.

  1. Selection of Bargaining Team

Three interested candidates each spoke for one minute to identify why they would like to be on the Bargaining Team as CO representatives.

Candidates: Jason Huang, Andree Doucet, David Chu

Voted in: Jason and Andree

  1. Approval of the agenda
  • Motion to approve agenda: Andree Doucet
  • Seconded by: James Bright
  • Motion Carried
  1. Finance Report

Budget overview provided by Jason Huang

Only 6 months left in the fiscal year since it is based on the calendar year.

Need to start organizing some events and spending some of our budget. Bargaining symposium will cost a great deal but will be of tremendous value.

  • Motion to approve the budget: Jason Huang
  • Seconded by Linda Howes
  • Motion Carried
  1. Striking of Committee

Finance Committee:

Chair : Jason Huang

Members : Peter Gabriel, Andree Doucet, James Bright, Linda Howes, Philip Wang, Emily Beckerman

Sub-Groups Committee:

Chair: James Bright

Members: Peter Gabriel, Andree Doucet, Jason Huang, 6 regional representatives (David Chu, Jacques Laperriere, Vania Tsang, Emily Beckerman, Linda Howes, Angela Cowie)

Official Event Request form sent to all Executives

Reporting Template provided to assist Regional Representatives and Sub-Groups plan and report on the events they organize.

Communications Committee:

Chair: Vania Tsang

Members: Peter Gabriel, James Bright, Andree Doucet, Jason Huang, Jacques Laperriere, Angela Cowie, David Chu

There should be a minimum of 2 newsletters drafted and posted (sent to members) per year.

Youth Committee

Chair: James Bright

Members: Peter Gabriel, Andree Doucet, Jason Huang, Vania Tsang

By-Laws Committee

Chair: Peter Gabriel

Members: James Bright, Andree Doucet, Jason Huang, Jacques Laperriere, Philip Wang, Vania Tsang, David Chu, Emily Beckerman

Training for writing by-laws to be taken at a later date, to be determined.

PIPSC AGM Committee

Chair : Peter Gabriel

Members : James Bright, Andree Doucet, Jason Huang, Sidney MacInnis, Angela Cowie, David Chu, Olivia Leung

AV AGM Committee

Chair : James Bright

Members : Peter Gabriel, Andree Doucet, Jason Huang, Olivia Leung, Linda Howes, Philip Wang, Sidney MacInnis

Professionalism Committee

Chair: Emily Beckerman

Members: Peter Gabriel, James Bright, Andree Doucet, Jason Huang, Linda Howes, Vania Tsang

Collective Bargaining Committee

Chair: Peter Gabriel

Members: James Bright, Jason Huang, Andree Doucet, Gerry Morrisey, Gordon Sanford, Raymond Poon

In the future, a call letter should be sent out to seek interest in the position rather than just appointing someone when a member of the Executive is not interested.

New Committees:

Oversight Committee:

Motion to create an Oversight Committee put forward by Philip Wang, Seconded by Emily Beckerman

Motion to defer the vote until a PIPSC financial representative can come and answer questions at the next Executive meeting put forward by Andree Doucet and seconded by Jacques Laperriere – Motion Carried.

Motion to create Oversight Committee withdrawn by Philip Wang

Human Rights Committee

Motion to create a Human Rights Committee proposed by Philip Wang. Seconded by Jacques Laperriere.

Focus would be on well-being, specifically mindfulness and peer support groups

Motion withdrawn by Philip Wang

  1. New Business / Affaires nouvelles

Andree Doucet (Secretary) proposed a motion to select the dates of the next Executive Meetings. Motion seconded by Linda Howes. Motion carried.

Meeting Dates:

Meeting # 2 – September 28 2018 - NCR

Meeting # 3 – November 1 2018 - NCR

Meeting # 1 – February 9 2019 - NCR

Meeting #2 – April 13 2019 – Victoria

AV Group AGM (Executive Meeting # 3, Sub-Group Presidents Meeting, AGM) – June 20-22 2019 - NCR

Motion proposed by Philip Wang to form an adhoc committee to research/explore mindfulness and peer support and report back to the committee in one year. Motion seconded by Andree Doucet. Motion carried.

Adhoc Mindfulness and Peer Support Committee Chair: Philip Wang

Members: Jacques Laperriere, Angela Cowie, Andree Doucet

Motion proposed by David Chu to form an adhoc – Group Events Committee. Seconded by Vania Tsang. Motion carried.

Group Events Committee Chair: Olivia Leung

Members: Peter Gabriel, James Bright, Jason Huang, Andree Doucet, Linda Howes, Vania Tsang, Angela Cowie, Sidney MacInnis, David Chu

  1. Round Table and Closing Remarks

Prairie and NWT (Linda Howes) : issues related to Phoenix and EWSP. There are a lot of questions surrounding the new Employee Wellness Support Plan and they will need to book some Lunch and Learn sessions for the members on EWSP. Potential for Sub-Groups in Edmonton, Calgary and Regina. To book a EWSP presentation, can contact EWSP-PMSE@pipsc.ca

NCR (Vania Tsang) : Suggested using eco-friendly water bottles as a visibility item. We just have to add a PIPSC AV Group sticker to them.

BC/Yukon (Angela Cowie) : South Vancouver Island sub-group will get under way soon. They still need to obtain a few signatures. They will be doing EWSP presentations for members.

  1. Adjournment

Motion to adjourn proposed by Peter Gabriel. Seconded by Jacques Laperriere. Motion Carried.

ACTION ITEMS/SUIVIS : RESPONSABLE

Send contact info to secretary – Andree Doucet : Everyone

Published on 30 January 2019