Minutes for the AFS-HQ Sub-Group Executive Meeting

Item

Topic and Discussion

Action

1. Call to order

Meeting called to order at 5:45 PM.

Attending in Person:  Brian Busby, Daryl Boychuk, Michael Patterson, Louise Lepore, Michelle Tran, Audrey Wojcik, Faustin Mariampillai, Darren Odubella, Abraham Garcia

Regrets: James Armstrong, Art Iwinski

Brian Busby

2. Agenda

The agenda items for the meeting included the following:

1. Approval of the Agenda and the Minutes of the Last Meeting
2. Opening Remarks and President’s Report
3. Filling the Vacant Director Positions  
4. Financial Update
5. Abraham Garcia – Regional Representative Update
6. Meeting Schedule and 2025 AGM
7. Round Table

Daryl Boychuk

3. Approval of Agenda and Minutes of Last Meeting

Motion by Daryl Boychuk seconded by Brian Busby to approve the agenda and the minutes of the last meeting

Motion carried

4. Opening Remarks and President’s Report

Brian Busby discussed current union-related issues and potential workforce adjustment measures

Brian also outlined the remaining steps required to prepare for the AGM

Brian Busby

5. Vacant Director positions

Two individuals were nominated and accepted the nominations to fill vacant director positions until the AGM: Faustin Mariampillai (Appeals Directorate) and Darren Odubella (CPB Technical Applications).

Motion to fill director positions carried

6. Financial Update

James Armstrong (Treasurer) was unable to attend the meeting but provided an update to Brian Busby regarding the financial position of the Executive – Brian confirmed our existing bank balances and confirmed that we have adequate funds for the AGM in October.

7. 2025 AGM

The AGM will take place on Tuesday, October 21, 2025, at the Royal Canadian Legion (Kent Street)

Louise Lepore made a motion to secure the services of PIPSC to provide virtual access to the AGM, seconded by Darren Udobella, including remote voting.

Motion carried

Daryl Boychuk, Louise Lepore, Audrey Wojcik, Michelle Tan, and Andra Weis will work together to finalize the details for the AGM.

Daryl Boychuk and Brian Busby will ensure that the Notice for the AGM is posted and distributed to members within the time frame required by the Bylaws.

8. Regional Representative Update

Abe Garcia provided an update on various matters, including upcoming Steward Training and workforce adjustment

Abe Garcia

9. Round Table

Michelle Tran made a motion that we provide Andra Weis with a token of our appreciation for all her voluntary work for PIPSC and the Executive in the form of a gift card for $100 to be presented to Andra at our next meeting (expected to be held on Monday, September 8, 2025).

Motion carried

Michelle Tran

10. Adjournment

The meeting adjourned at 6:45 pm.