PIPSC AFS-Headquarters Subgroup AGM
October 18, 2018
Royal Canadian Legion, Montgomery Branch
330 Kent St., Ottawa ON
Brian Hassall chaired the meeting and called it to order at 5:05 PM
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ROLL CALL AND INTRODUCTION OF THE EXISTING EXECUTIVE
Susan Amog – President
Abraham Garcia – Vice-President
Art Iwinski – Secretary
Art McKenzie – Director
Muhammad Alam – Director
Domingo Chavez – Director
Andra Weis – Director
Brian Hassall – Advisor and Chief Steward
Regrets
Nick Watson – Treasurer
Jyoti Tanotra – Director
April Chen – Director
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ADOPTION OF THE AGENDA
Brian H. presented the Agenda with an amendment to have the Elections moved up in the schedule after Business Arising. Abraham moved that the amended Agenda be adopted and Domingo seconded the motion. Motion was carried.
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REVIEW AND APPROVAL OF THE MINUTES OF THE PREVIOUS AGM
The minutes of the 2017 AGM were distributed and reviewed by the members. Susan moved that the minutes be approved and Art M. seconded the motion. Motion was carried.
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BUSINESS ARISING FROM THE MINUTES
No business arising from the minutes.
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INTRODUCTION OF THE GUESTS
Patricia Williams
Margaret Bigras
Ian Tait
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ELECTIONS
Brian H. introduced the Elections Committee: Ian Tait, Patricia Williams, Margaret Bigras and Terry Sing. The Elections Committee presided over the elections.
Patricia chaired the election. The election was held for the following positions on the AFS-HQ Sub-Group Executive:
| Vice-President | (2-year Term) | Muhammad Alam |
| Secretary | (2-year Term) | Art Iwinski |
| Directors | (2-year Term) | Domingo Chavez |
| Directors | (2-year Term) | Abraham Garcia |
| Directors | (2-year Term) | Chris Patterson, |
| Directors | (2-year Term) | Michael Patterson |
Abraham put the motion to destroy the ballots and seconded by Domingo. The motion was carried.
Patricia Williams thank everyone for participation and closed the election.
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PRESIDENT’S REPORT
Susan thanked all the stewards for their hard work throughout the year.
This year has been very busy in the SG level at CRA in HQ. The main focus were consultation meetings with numerous Branches through Branch Union Management Committees (BUMC). Susan also talked about other important issues. For those who are interested in more details please refer to the minutes, all minutes are posted in each branch web pages.
Susan updated on informal consultations, where issues were resolved in the spirit of Union-Management agreement.
Many events were organised for the members networking with Stewards such as barbeques in June and September this year. Susan talked about the support the SG provided for the start of Kick off for bargaining. The Bargaining start at October 17th at Place de Ville and Minto Bldg.
Susan updated on learning events that have been conducted and got a lot of good feedback from members. There were 3 Retirement Sessions in English and 1 in French. Susan also mentioned the Wills and Estate Planning event held on October 11th at the library that got an overwhelming demand.
Susan concluded her report talking about the National Elections that are currently underway for PIPSC. She asked every member to vote and all the steward should encourage member to vote. Everyone who has not received the ballot should contact PIPSC.
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FINANCIAL REPORT
Abraham presented the Financial Report on behave of the Treasurer. Abraham explained the financial statement for FY2017. After a brief discussion and answering some questions Abraham moved that the 2017 Financial Statement be accepted and seconded by Muhammad. The motion was carried.
The proposed Budget for 2019 was presented by Abraham. After explaining the Budget and brief discussion Abraham put the motion to accept the 2019 Budget and seconded by Domingo. The motion was carried.
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NEW BUSINESS / AFS NATIONAL UPDATE
After the short break Brian called the meeting back to order. He thanked everyone who ran for election and congratulated for the winners.
Brian has three important roles with PIPSC to play:
- AFS National Executive for bargaining team,
- AFS Regional Executive,
- National Board of Directors for NCR,
He explained the bargaining process and specificity of the dialogue at the current round of the negotiations.
Last week the proposals were exchanged. They are going to be posted on the PIPSC web page within the next two weeks.
Both parties are going to be back to the table on the first week of November and third week of December.
Brian also talked about the MOU entered in the previous round of the Collective Agreement negotiations for review of the Group Standards, including the Classification issues. They are no longer reflect the work is actually performed by the employees.
Brian discussed Employees Wellness Support Plan (“EWSP”) that replaces members’ current sick leave. The negotiation are still underway to replace current sick leave with EWSP. There will be introduction of the short term medical plan. There are many information currently posted on the PIPSC web site.
10. CLOSING
Brian acknowledged that there was not a new business from the floor that we didn’t take care of.
Abraham put the motion to adjourn the meeting and seconded by Michael P. The motion was carried.