MINUTES
ITSP Committee Meeting / Réunion du Comité SPI
8 March 2023
PIPSC National Office - Hewitt Meeting Room
13h - 16h
Present: Allen Iverson (Director of IT & PMO/Staff Resource); Jordan Loverock (BC/Yukon); Steve Malenfant (Quebec); Nino Mangione (NCR); Mark Muench (ITSPC Chair/PIPSC BoD); Leah Shaw (Staff Resource); Ray Temmerman (Friend of Committee); James Vey (Atlantic)
Invited: Josée D’Amours (Director, Corporate Services); Gordon Ellerton (Manager, IT Operations & Program Management); Andrew Gize (A/Manager, Corporate Services); Charles Jaimet (Manager, IT Architecture); Lisa McNulty (Event Systems Officer); Janine Morrison (Senior IT Project Manager)
Regrets: Sameer Ahmed (Prairies/NWT); Omar Salman (Ontario)
Observer: Pierre Potvin (PIPSC BoD)
Absent: Daniel Shih-Ho Shen (Friend of Committee)
INTRODUCTIONS: Chair Mark Muench opened the meeting, welcomed new members, and called for attendees to introduce themselves.
COMMITTEE MANDATE: Mark briefly reviewed the mandate of the ITSPC, sharing that committee members will be asked to assist IT where involvement is requested on items such as development and the member-user experience. Further, committee members will be expected to bring information back to their respective regions, update regional reps, and solicit feedback to be shared with the committee.
2023 PLAN: Mark shared a document outlining a few of the projects in which the ITSPC will have some involvement this year:
- Navigar: Mark gave a brief overview of the project and its benefits, after which Allen Iverson provided a sneak peek of the new Navigar video prepared by PIPSC partner, and Ottawa-based design agency, Akendi. A lengthy discussion and exchange of ideas ensued.
- PIPSC Website: Plans for a new PIPSC website were presented to the EC/OPS committee a few weeks ago, where their feedback was solicited. The next phase is to take the proposal to the Board of Directors’ March meeting, where input and volunteers will be sought. Extensive requirements gathering will be necessary, both functional and technical.
- Steward Portal: A new steward portal will be part of the revamped PIPSC website. Mark reports that Board of Directors part-time VP, Eva Henshaw, would like a kiosk at the 2023 AGM to present plans to members. The ITSP Committee will be involved in terms of providing input and sharing information with the members.
- New Elections Software: The current system is outdated and needs replacing. The requirements-gathering phase for a new platform is almost complete, after which PIPSC partner Info-Tech will send out RFPs. Allen Iverson assured the committee that the current election system remains fully audited whenever any changes are made. He added that, while the new system will include self-serve capabilities, IT is also developing focused expertise internally to assist the membership.
CVENT VIRTUAL ATTENDEE HUB: Lisa McNulty gave a presentation and video demo of the tool, which should replace the virtual binder and PIPSC AGM app at this year’s event.
WORDLY: Andrew Gize gave a short demo and presentation on the AI-powered interpretation tool, Wordly. PIPSC is exploring and testing the use of AI for simultaneous translation as it’s currently not possible to have human translators present at all meetings across the country.
ROUNDTABLE: Attendees shared their thoughts on the day’s meeting.
NEXT MEETING: A Doodle poll will be sent to the group to determine availability for the next meeting, which will likely require a full day.
ADJOURNMENT: The meeting was adjourned at 15h55.