Notice of 105th Annual General Meeting

November 8th and 9th, 2024, at the Sheraton Centre Hotel, Toronto, Ontario.

ONLINE REGISTRATION 

August 19th to September 20th, 2024 – Once notified as having been selected to attend the PIPSC AGM 2024, all Delegates and Virtual Observers have to complete the online registration form. Please note that the deadline for registration will be strictly enforced.

DELEGATE SELECTION PROCESS 

Group Presidents and Regional Directors must submit their list of approved Delegates/Alternates and Virtual Observers using this form by 5:00 PM EST on Friday, July 26, 2024.

Once the lists are received, the National Office will communicate with each Delegate/Virtual Observer by e-mail inviting them to register online. Please note that Delegates/Virtual Observers will not be able to register until an approved list has been received, reviewed and verified from the Groups and from the Regions. 

The number of delegates for the AGM is defined in By-Law 13 and in accordance with the delegate count.

SUBSTITUTION DEADLINES

The deadline for any changes to a delegate's participation status is Thursday, October 31, 2024.

In-Person Delegates:

If an in-person delegate chooses to switch their participation from in-person to virtual, they must notify the AGM team by Thursday, October 31, 2024. 

If an in-person delegate must cancel their AGM participation entirely, they must notify the AGM team by Thursday, October 31, 2024. A Group or Regional Executive can then promote or appoint an alternate in-person delegate.

If an in-person delegate cancels less than one week prior to the start of the AGM (after Thursday, October 31, 2024), no alternate will be permitted to register for in-person participation.

Virtual Delegates:

If a virtual delegate must cancel their AGM participation entirely, they must notify the AGM team by Friday, September 27, 2024. A Group or Regional Executive can promote or appoint an alternate virtual or in-person delegate.

If a virtual delegate must cancel their AGM participation entirely, but misses the Friday September 27, 2024 deadline for cancellation, a Group or Regional Executive can only promote or appoint a virtual delegate up until Thursday, October 31, 2024.

If a virtual delegate cancels their participation less than one week prior to the AGM (after Thursday, October 31, 2024) no alternate will be permitted to register.

CHANGES TO INSTITUTE BY-LAWS

By-Law 13.1.4.1 states "No By-Law shall be enacted, repealed or amended by a General Meeting unless details of proposed changes were submitted to the Office of the Executive Secretary no later than twelve (12) weeks prior to a General Meeting." Proposed amendments to the Institute By-Laws must be submitted by August 16, 2024, by email at resolution@pipsc.ca.

RESOLUTIONS

By-Law 13.1.4.3 states "Resolutions, in writing, must be received at the Office of the Executive Secretary not less than twelve (12) weeks before the commencement of a General Meeting." Resolutions must be submitted by August 16, 2024 by email at resolution@pipsc.ca.

AGM resolutions are first received by the Resolutions Sub-Committee (RSC).

The mandate of the RSC is to consolidate, monitor and clarify resolutions for submission to the AGM. The RSC is available to help and to provide advice to sponsors regarding wording to ensure clarity and compliance with Institute By-Laws and Policies. If there is a cost associated with resolutions (financial resolutions), sponsors should submit related numbers with their resolution, for review by the RSC.

To assist in the process of writing resolutions, please refer to the pocket guide “Write that Resolution”. 

INSTITUTE FEES

Pursuant to By-Law 14.2.1, which governs fees, notice is hereby given that a change in the basic monthly fee may be proposed at the 2024 Annual General Meeting.

TRAVEL, MEETINGS & EVENTS CONSIDERATIONS

We are making every effort to be conscious of both our fiscal and political responsibilities at this year’s AGM. Costs related to the in-person event are being managed through member consultation and  rigorous evaluation. We’re examining ways to deliver a high quality member experience with cost containment measures in place. The Annual General Meeting exemplifies “presence with purpose”. As the supreme governing body of PIPSC, the AGM  not only provides members with the ability to conduct important union business, but also to connect and learn together. We look forward to the opportunities this in-person event provides, as we unite for positive change.

For travel to/from airports or train stations, we will be providing delegates with an Uber promo code that can be used to cover the cost of your transportation. If you are uncomfortable using Uber, you can still be reimbursed for taxi transportation.

You will be able to access all AGM information and resources through both the AGM mobile app and PIPSC website using your own device. Tablets will not be available for use at this year’s AGM as part of our cost containment measures. We thank you for your understanding.

Delegates of the PIPSC AGM 2024 can refer to the travel policy